Mail Offices-Gist.pdf

MAIL OFFICE

•

Mail offices are of two kinds.

•

They are

–

-Sorting Mail offices

–

-

Transit Mail offices

•

A sorting mail office situated in a railway

station is called a RMS office.

•

A sorting mail office situated outside the

Railway station is called a Sorting office.

Page 2 of 9.

MAIL OFFICE

•

A branch of RMS which deals with the closed

bags is called transit mail office.

•

A transit mail office functioning in a train is cal

led

a transit section.

•

Head Sorting Assistant is the in charge of the

Sorting Mail office.

•

Mail Guard/Mail Agent is the in charge of the

transit mail office

Page 3 of 9.

Sorting Mail office

•

Sorting Mail office handle bags and contents

of bags.

•

Receive ,close , despatch all kinds of bags

•

Open all kinds of bag addressed to them and

sort all kinds of articles received by them.

–

eg. Madurai RMS, Karaikudi sorting office

•

Head sorting Assistant is the in charge of the

office

Page 4 of 9.

Transit mail office

•

Handle closed bags

•

Receive, close and despatch all kinds of bags

•

Open transit bags addressed to them and sort

only closed bags

•

Never sort the articles

•

Mail Agent/Mail Guard is the in charge of the

Transit Mail office

Page 5 of 9.

Other Types of Mail offices

•

Automatic Mail Processing Centre

–

situated in cities where the quantum of mail is hea

vy.

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Mechanized coding and sorting of unregistered mail.

–

At Chennai, Mumbai and Delhi

•

Press sorting office

–

situated on the premises of the News Paper.

–

This office works to suit the dispatch timing of th

e

News Paper.

Page 6 of 9.

Other Types of Mail Offices

•

Packet Sorting office

–

situated in big cities where volume of second class

unregistered mail is very high.

•

CRC

–

the registration branch of the Mail office, where

the processing of registration work is done on

computers.

–

A CRC can be situated in the Mail Office itself or

in a separate location

Page 7 of 9.

Other Types of Mail Offices

•

Corporate mail office/ Bulk Mail Centre

–

opened in big cities.

–

Mails are received from bulk Mailer

–

i.e

is firm which is capable of posting of 5000

unregistered articles/250 registered articles in

sorted destination wise bundle.

–

The Bulk Mail Centre despatch the bundle.

Page 8 of 9.

Other Types of Mail offices

•

Business Post Centre

–

Performs pre mailing activities for a fee.

–

collection, insertion, pasting, addressing, frankin

g/affixing

stamps .

•

Record office

–

stationery office of the Railway Mail Service where

the

work papers of the sections attached to it are prep

ared.

•

Head Record office

–

a stationery office

–

situated at the headquarters of RMS Division

–

prepares salary and contingent bills for the entir

e division

Page 9 of 9.

Other Types of Mail Offices

•

Sub Record office

–

stationery office of the RMS,

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situated at the same station as a Mail office.

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Prepare work papers for sections and themselves.

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all forms required for their sections are supplied.

–

Compiled By: V. Leo Jesurajan, DSM, Karur