Sl.No
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Frequently asked Questions
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Answer
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1
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Whether Reimbursement of Children Education Allowance (CEA) for 3rd
child is permissible if CEA has not been claimed for 1st and or 2nd
child? As per OM date 2.9.2008 CEA is admissible for two school going
children does it mean any two school going children?
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No. Reimbursement of CEA is not permissible for third child even if
reimbursement has not been claimed in respect of first and/or second
child. However, as per OM No.12011/03/2008- Estt.(AL) dated 11.11.2008,
the Children Education Allowance would be admissible for more than two
children where as a result of the second child birth results in birth
of twins or multiple children. Further, reimbursement of CEA for the
3rd child is also admissible in case of failure of sterilization
operation. Such reimbursement is admissible only for the first child
birth after failure of sterilization operation. This point was further clarified vide O.M. No.12011/16/2009-Allowance) dated 13.11.2009
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2
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What types of fee are reimbursable? Whether Annual Charges and
Transportation fees are reimbursable? Whether reimbursement towards
purchase of school bag, water bottle, uniform, shoes and stationery is
admissible?
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As per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee,
admission fee, laboratory fee, special fee charged for agriculture, electronics,
music or any other subject, fee charged for practical work under the
programme of work experience, fee paid for the use of any aid or
appliances by the child, library fee, games/sports fee and fee for
extra-curricular activities are reimbursable subject to the condition
that the aforementioned fee are charged by the school directly from the
student.
No reimbursement is permissible for Annual Charges and Transportation fees. Besides, reimbursement for purchase of one set of text books and
notebooks, two sets of uniforms prescribed by the school in which the
child is studying, one pair of shoes, in an academic year are
reimbursable. Uniform include all items of clothing prescribed for a
day, as uniform by the school, irrespective of colours/winter/summer/PT
uniforms. Reimbursement of school bags, pens/pencils, water bottle,
stationery etc., may not be allowed. O.M. No.12011/08/2010-Estt.(AL)
dated 30.12.2010 and O.M. No.12011/07(0/2011-Estt.(AL) dated 21.02.2012
refers
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3
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Whether CEA has been increased by 25% as a result of enhancement of Dearness Allowances beyond 50%?
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This Department’s OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008 clearly indicates that the limits “would be automatically raised by 25% every time the Dearness Allowance on the revisedpay structure goes up by 50%”. There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M.No.12011/01/2011-Estt.(Allowance) dated 4th May 2011, has been issued to clarify this further
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4
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Whether CEA can be claimed for the child for the same class twice?
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The reimbursement of CEA is not linked to the performance of the child
in his class. Even if a child fails in a particular class, the
reimbursement is permissible. However, if the child is admitted in
the same class in another school, although the child has passed out of
the same class in previous school or in the mid-session, CEA shall not
be reimbursable.
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5
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Whether CEA/Hostel Subsidy is allowed for initial two years \of Diploma Courses?
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Children Education Allowance/Hostel Subsidy is allowed for the initial
two years of a diploma/ certificate course from Polytechnic/ITI/
Engineering College, if the child pursues the course after passing 10th
standard and the Government servant has not been granted CEA/Hostel
Subsidy in respect of the child for studies in 11th and 12th standards.
This is further subject to fulfillment of other conditions laid down in
the O.M. No.12011/03/2008-Estt.(AL) dated 2.9.2008 and subsequent instructions issued from time to time
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6
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What is hostel subsidy?
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The term Hostel Subsidy would mean expenses incurred by the Government
servant if he/she keeps his/her children in a hostel of a residential
school/institution located beyond a distance of 50 kilometers from
his/her residence.
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7
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Whether Hostel subsidy is reimbursable irrespective of transfer liability?
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Hostel Subsidy is reimbursable to all Central Government Employees
covered by the scheme, for keeping their ward in the Hostel of a
residential school away from the station in which the employee is posted
or residing irrespective of any transfer liability.
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8
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Whether Hostel subsidy can be reimbursed if the child is staying in a
Hostel which is not part of residential school where he is studying?
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No. Hostel subsidy is reimbursable only in case of child studying in a
residential school and staying in hostel of the said residential school.
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9
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What are the components of hostel subsidy?
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Hostel subsidy includes fee charged for boarding, lodging in addition to
fee as mentioned in para 1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated
2.9.2008.
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10
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Whether a Government servant is allowed to get 50% of the total amount
subject to the overall annual ceiling in the first quarter and the
remaining amount in third and/or fourthquarter?
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Reimbursement of 50% of the entitled amount for the academic year can be
allowed in the first and/or second quaiter and the remaining amount can
be reimbursed in the third and/or fourthquarter. The entire entitled
amount can also be reimbursed in the last quarter. However, frontloading of the entire admissible amount is not permissible. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers
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11
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Whether any age limit has been prescribed forreimbursement of CEA in respect of children studying in nursery classes?
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There is no minimum age prescribed for reimbursement of CEA in respect of children admitted in nursery classes.
However, with regard to physically challenged children the minimum age
of 5 (five) years was prescribed for disabled children undergoing
nonformal/vocational education. With effect from 21′February, 2012, the
minimum age stipulated as 5 years for disabled children stand removed.
Hence, there is no minimum age of child for whom reimbursement is
claimed irrespective of the fact whether the child is disabled or not.
The maximum age for normal child is 20 years and for physically
challenged children the maximum age is 22 years. O.M.
No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.
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12
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Whether the school/institution should be recognized?
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The school/institution has to be recognized by the Central or State
Government or UT administration or by University or a recognized
educational authority having jurisdiction over the area where the
institution is situated. This also applies in respect of children
studying in two classes prior to Class-I, i.e., nursery/LKG/UKG, etc. OM
No. 12011/03/ 2008-Estt.(AL) dated 23.11.2009.
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13
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Whether CEA is payable for the children of Central Government employees
and studying abroad, including children of citizens of Nepal/Bhutan but
working in Government of India, and their children are studying in the
schools in their native place?
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The CEA is payable for the children of all Central Government employees
including citizens of Nepal and Bhutan, who are employees of Government
of India, and whose children are studying in the native place. However, a
certificate may be obtained from the concerned Indian Mission that the
school is recognized by the educational authority having jurisdiction
over the area where the institution is situated.
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14
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What constitutes “Fee” as per para 1(e) of the O.M. dated 2/9/2008 and
whether fee paid for extra-curricular activities to some other
institute and reimbursement of, school bags, pens/pencils, etc., can be
allowed? Is there any item-wise ceiling?
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“Fee” shall mean fee paid to the school in which the child is studying,
directly by the parents/guardian for the items mentioned in para 1(e) of
the O.M. dated 2/9/2008. Reimbursement of school bags, pens/pencils,
etc., may not be allowed. There is no item-wise ceiling. O.M.
No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers.
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15
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Whether reimbursement can be allowed in case the original receipts are
misplaced and duplicate receipts are produced by the Government servant?
Are the original receipts required to be attested/ countersigned/
rubber stamped by the school authorities?
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In case of misplacement of receipts given by the school/institution
towards charges received from the parents/guardian, reimbursement may be
allowed if the Government servant produces a duplicate receipt, duly
authenticated by the school authorities. Receipts from private parties,
other than the school, if misplaced shall not be entertained, even if a
duplicate receipt is produced. Original receipts from school authorities
need not be attested/ countersigned/rubber stamped by the school
authorities. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers
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16
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Whether Development Fee/Parents’ Contribution charged by the school/institution is reimbursable?
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Reimbursement of Development Fee/Parents’ Contribution is allowed w.e.f.
21st February, 2012, vide O.M. No.12011/07(ii)/2011-Estt.(AL) dated
21.02.2012, on pro-rata basis, subject to the condition that the
Government servant will have to certify that the school does not charge
tuition fee. However, in respect of children studying inKendriya
Vidyalaya, the Vidyalaya Vikas Nidhi is reimburseable as it forms part
of para 1(e) of O.M. No.12011/3/2008-Estt.(Allowance) dated 2.9.2008.
O.M. No.12011/16/2009-Estt.(Allowances) dated 13.11.2009 refers.
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17
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Whether reimbursement of fee charged directly by the school for catering
to the special needs of the child with disabilities duly certified by
the concerned school authorities, in addition to items mentioned in para
1(e) of O.M. dated 2.9.2008, is permissible?
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Reimbursement of fee charged directly by the school for catering to the
special needs of the child with disabilities duly certified by the
concerned school authorities, in addition to items mentioned in para
1(e) of O.M. dated 2.9.2008, is allowed w.e.f. 21st February, 2012.
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