No.11013/08/2013-Estt.(A)-III
Government of India
Ministry of Personnel,
Public Grievances & Pensions
Department of Personnel
& Training
North Block, New Delhi
Dated the 6th June, 2013
OFFICE
MEMORANDUM
Subject: Representation from Government servant on
service matters.
The undersigned is
directed to refer to the Ministry of Home Affairs OM No. 118/52-Ests. dated the
30th April, 1952,
OM No. 25134168-Estt.(A) dated the 20th December, 1968 and this Department’s OM
No. 11013/07/1999-Estt.(A) dated the l November, 1999 (copies
enclosed for ready reference) on the above mentioned subject. This Departmentis
receiving a number of representations. on service matters, addressed to the
Prime Minister/Minister/Secretary (P) and other officers directly from the Government servants.
2. It has been envisaged
in these instructions that whenever, in any matter connected with his service
rights orconditions, a Government servant wishes to press a claim or
to seek redress of a grievance, the proper course for him is to address his
immediate official superior, or the Head of his office, or such other authority
at the lowest level as is competent to deal with the matter.Of late it is
observed that there is an increasing tendency on the part of officers at
different levels to by-pass the prescribed channels of representation and write
directly to the high functionaries totally ignoring the prescribed channels.
The problem is more acute in large Departments where often very junior
employees at clerical level address multiple representations to the Minster,
Prime Minister and other functionaries. Apart from individual representations,
the service unions have also developed a tendency to write to the Ministers and
Prime Minister on individual grievance. Some of these representations are often
forwarded through Members of Parliament, in violation of Rule 20 of the CCS
(Conduct) Rule, 1964.
3. Existing instructions
clearly provide that representations on service matters should be forwarded
through proper channel. The stage at which an advance copy of the
representation may be sent to higher authorities has also been indicated. In
MHA O.M. No. 25!34!68-Estt.(A) dated 20.12.68 time limits for disposal of
various types of representations have been prescribed. If it is anticipated
that an appeal or petition cannot be disposed of within a month of its
submission. An acknowledgement or interim reply should be sent to the
individual within a month.
4. Thus adequate
instructions are available in the matter of submission of representations by
the Governmentservants and treatment of the representations by the
authorities concerned. As such submission of representations directly to
highest authorities by- passing the prescribed channel of communication,
has to be viewed seriously and appropriate disciplinary action should be taken
against those who violate these instructions as it can rightly be treated as an
unbecoming conduct attracting the provisions of Rule 3 (1) (iii) of the CCS
(Conduct) Rules, 1964.
5. it is again reiterated
that these instructions may be brought to the notice of all Govt. servants and
appropriate disciplinary action may be taken against those who violate these
instructions.
sd/-
(Y.K. Wadhwa)
Under Secretary to the Government of
India
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/11013_08_2013-Estt-A-III.pdf]
No comments:
Post a Comment
Hmmmmm... what are you thinking? Do not forget to comment,It helps us to improve this blog and help us to make better. on