No. 1/23/2012-P&PW(E)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Pension & Pensioners' Welfare
3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi
Dated: 13th September, 2012
OFFICE MEMORANDUM
In
accordance with the instructions issued vide this Department's OM
No.38/37/08-P&PW(A) dated 21.5.2009, 11.8.2009,25.6.2010 &
28.9.2010 and OM No.1/19/11-P&PW(E) dated 3.8.2011, additional
pension/family pension to old pensioners/family pensioners is allowed on
the basis of the date of birth/age recorded in the Pension Payment
Order (PPO) or other office records. Only in case the details regarding
date of birth/age are not available in the PPO/office records,
additional pension/family pension to old pensioners/family pensioners
has been allowed on the basis of certain documents i.e. PAN Card,
Matriculation certificate. Passport, CGHS Card, Driving Licence, Voter's
ID Card and Aadhaar Number issued by VIDAL.
2. During
his service and at the time of retirement, a Government servant is
required to give details of his family, including date of birth of its
members, in Form 3. Date of birth/age of the members of family mentioned
by the Government servant in Form 3 was not mandatory to be verified by
the Head of Office. It is felt that in some case, the date of birth/age
of a family pensioner, as recorded in the PPO/office records might be
incorrect.
3. Some
representations have been received in this Department regarding the
hardship being caused to old family pensioners in getting the additional
pension on account of incorrect recording of the date of birth/age in
the PPO. They have been requesting for allowing the change of date of
birth in ~he PPO on the basis of the documents prescribed in the various
OMs mentioned in Para I above.
4. The
matter has been considered in this Department in consultation with the
Ministry of Finance, Department of Expenditure and the following
decisions have· been made:
i. Since
the date of birth of the Government servant is recorded in the PPO on
the basis of the service records and the date of superannuation etc.
also is determined on the basis of this date of birth, there is no
question of allowing change in the date of birth of the retired/deceased
pensioner in the PPO.
ii. The
request for change of date of birth/age of the family pensioner
(parents and spouse) in the PPO may be submitted by a pensioner/family
pensioner to the Head of the Department of the organisation where the
Government servant had last served along with at least one of the
documents mentioned in Para 1 above and a declaration on a non-judicial
stamp paper regarding the correct date of birth of the family pensioner.
The Head of the Department may allow the change in the date of birth of
the family pensioner if he is satisfied that the conditions indicated
in this Department's OM No.38/37/08-P&PW (A) dated 21.5.2009 have
been fulfilled and that a bona-fide mistake has been made in recording
the date of birth in the PPO.
iii. No other document will be accepted for allowing the change in date of birth/age of the family pensioner in the PPO.
iv. In
order to avoid any possibility of recording an incorrect date of birth
in the PPO, in future, the Government servant may be required to submit
one of the documents indicated in Para 1 above as proof of date of birth
of spouse or parents along with the details of family in Form 3. In the
case of children certificate of birth from the Municipal authorities or
from the local panchayat or from the head of a recognised school if the
child is studying in such a school or from a Board of Education may be
accepted.
5. As
regards pensioners/family pensioners belonging to the Indian Audit and
Accounts Departments, these Orders issue after consultation with the
Comptroller and Auditor General of India.
6. This
issues with the concurrence of Ministry of Finance, Department of
Expenditure vide their J.D. No 428/E.V/2012, dated 27/8/2012.
7. Hindi version will follow.
(Sujasha Choudhuy )
Deputy Secretary
Tel. No. 24635979
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