D.G. Posts No. 2-10/2012-WL/Sports Dated 18.06.2012.
The meeting started with introductory remarks of Secretary (Posts). In
her address, Secretary (Posts) apprised of the Postal Sports Board about
the sports activities being organized by the Department as also its
budgetary provisions. Shri M. Krishnan, Secretary General, NFPE and Shri
D. Theagarajan, Secretary General, FNPO thanked the Chairperson for
taking follow up action on the decisions taken during in the wake of 20th Meeting of the Postal Sports Board and convening the 21st meeting
of the Postal Sports Board. Thereafter, the Chairperson allowed
discussions on the agenda items and the following decisions were taken.
Confirmation of the minutes of the 20th Meeting of the Postal Sports Board held on 5th July, 2010.
Confirmation of the action taken statement on the minutes of the
meeting. Thereafter agenda items of the current meeting were taken up
for discussion and the gist of discussions is as follows.
Agenda items for 21st Meeting of the Postal Sports Board.
1.
Women Team in Chess event needs to be introduced. The number of women
is increasing due to new recruitment and new entrants are showing
interest in this game.
The
Board agreed to the proposal of introducing women team in Chess event
subject to the stipulation that nomination of players will be made on
merit and only those players will be nominated who have the skill of
competing at the all India level. For this purpose it would be desirable
to have scrutiny of players by professionals.
2.
All the players representing circle teams in All India Postal events
may be allowed to travel in AC-III/AC-II Tier class irrespective of
their posts as it will be boost their morale.
The
members of the Postal Sports Board were apprised that the proposal has
financial implications to the tune of Rs. 40 lakhs (approximately) and
it may not be feasible to meet this extra expenditure out of the present
budgetary allocation. The possibility of effecting saving in the
overall sports activities, in order to meet the expenditure on this
proposal was also discussed but without any conclusion. On the
suggestion of the staff side, it was agreed to take up the matter with
the Railways for providing concession to the players travelling by train
to participate in All India Postal Meets. The matter will be reviewed
in the light of response received from the Railways.
3. Provision of economic class Airfare for the winning team.
No comments in view of item No. 2.
4. Holding of all 14 selected events at Circle/Regional level.
The proposal was discussed in details could not be agreed to. No action.
5. Enhancement of TA/DA and Refreshment allowance.
The
members of the Board were explained that in the light of prevailing
rate of TA/DA in case of officials on tour, it may not be possible to
revise the existing rate of daily allowance being paid to the players at
the rate of Rs. 150/- per day (Rs. 75/- per day in case local
participants) . However the Board agreed to enhance the rate of
refreshment allowance from the existing Rs. 60/- per day to Rs. 75/- per
day even in case of All India Postal Meets so as to bring it on par
with the refreshment allowance being paid in case of National
tournaments.
6.
Players participating in the All India Postal meets who are paid
sleeper class fare may also be paid local conveyance from home to
Railway station and back.
The board agreed to the proposal. The expenditure will be met out of the sports funds.
7.
As per the current FIFA rules, the strength of the Football team should
be 11+7. Changes may be made in our rules to raise the strength of our
circle teams for All India Postal Meets from the present 11+4 to
11+7(Eighteen).
He
Board agreed to the proposal of raising the strength of Football team
to 11+7 in place of the existing 11+4, so as to bring it in line with
the rules being followed by Football Federation of India.
8.
Reallocation of posts of Sports Development Officer and Sports Coach to
the Circles which send the maximum number of teams for All India
Tournaments, as per existing guidelines.
The proposal was agreed to in principle. The following decisions were taken in this regard.
(i)
The posts of Sports Development Officer and Sports Coach will be
relocated in a manner that no Circle will have more than one post.
(ii)
The relocation of posts which are lying unmanned as on date will be
done immediately, to provide relief to the Circles which are actively
participating in sports. There will be no disturbance to the existing
incumbents till such time they compete their normal/extended tenure or
retire on superannuation, whichever is earlier.
9. Sanctioning and filling up the posts of Sports Inspectors in Uttarakhand for proper handling the sports activities.
The
creation of post of Sports Development Officer did not find favour with
the Postal Sports Board. However the Circle will be asked to entrust
the work to a responsible official, as per existing instructions.
10. Increase in the number of players in Table Tennis Women and Veteran (Men) Teams to 4 and 2 respectively.
The
Board agreed to increase the number of Table Tennis Women players to 4.
However there will be no change in so far as participation of Vereran
(Men) in the tournament is concerned.
11. Guidelines or Circle teams to participate in local league matches/tournament.
The
members of the Board were informed that the Department never issued any
instructions which would disallow the team to participate in the local
league matches/tournaments. As per discussions, it was decided to issue
suitable instructions to Heads of Circles.
12. Affiliation of all Postal Teams in National Federation.
The
Board Members were informed that the Department is not averse to the
ides of affiliation if the Department has really competitive teams. The
members of the Board were also apprised of the inability expressed by
Kabaddi Federation to affiliate the team of Department of Posts. The
Board decided to make another attempt with the Kabaddi Federation of
India. It was also decided to try to get the Volleyball teams affiliated
to the National Federation.
13. Arranging for practice matches during the coaching camp before start of the All India Postal meets.
The item was agreed to; to the extent it is possible and practicable.
14. Grant of practice time for the players and treating the period of tournament/coaching camp etc. as duty.
The
members of the Board were informed that instructions of the Department
of Posts were based on the general instructions issued by the Department
of Personnel & Training (DOPT) which is the nodal department in
this regard. It was decided to reiterate the standing instructions on
the subject.
15.
Nominations of NIS Coaches duly approved by Sports Authority of India
to be sent with Postal teams participating in national tournaments and
All India Postal meets.
The proposal was agreed to in principle.
16. Revision of rate of increment for showing excellence in sports.
The Board was informed that the new rate of increment in the wake of implementation of recommendations of 6th Central
Pay Commission, in regard to persons showing excellence in sports have
yet to be issued by the DOPT. Necessary action will be taken immediately
after the instructions have been issued by the DOPT.
17.
Players should be sent for participation in all State/National sports
events so that they can improve their skill and bring laurels to the
Department.
The
Board was informed that the Department is quite liberal in sending
players for participation in States/National sports events, provided the
proposal is received in time and the Department has a team which can be
nominated for participation at that level.
18. Extend the tenure period of Sports Development Officer and Sports Coaches to 6 years instead of existing 3 years.
It
was decided to examine the proposal in the light of existing
instructions of DoP&T and take a final view with the approval of
Chairperson Postal Sports Board.
18(ii)
The official recruited under the sports quota should be exempted from
deputation and tenure transfer as it adversely affects the performance
of the players.
.The
proposal was not agreed to. However, the Board was apprised of the
instructions issued by the Department in the matter of giving due
opportunity to the players recruited under sports quota so as to improve
their performance.
19.
Outstanding sports persons recruited against sports quota in different
circles may be allowed to undergo their training locally instead of at
Postal Training Centre.
The
Chairperson explained that the officials appointed against sports quota
basically belong to Department of Posts and it is the responsibility of
the Department to make their work foundation strong. It is in this
background that training in the Postal Training Centre is imparted for
all, including sports persons.
20. Recruitment of sports quota so as to enable the Circle to form its own team.
The above item was taken up with particular reference to the Circles which are small and where
the recruitment under sports quota does not enable them to form its own
team. In this context, the possibility of clubbing the Circle with some
other Circle for the purpose in participation in All India Postal
sports meet was discussed. The Chairperson decided to deal with the
issue and issue suitable instructions at the Department level.
21. Provision of sports club, gym, common room in all the Circles.
Members of the Board were advised to teke up the matter at the Circle level.
22. Provision of auditorium in the vacant land of Postal colonies.
The item did not find favour with the vacant land Sports Board.
23. Provision of medical facilities to players during plays/practice.
The proposal was agreed to. Suitable instructions will be issued to all concerned.
24. Increase in Kit allowance for All India Postal Tournaments.
It was agreed to increase the Kit allowance in case of players
participating in the National Tournaments from the existing Rs. 750/- to
Rs. 1500/-.
25. Supply of good quality sports track suit with Departmental Logo from the Postal Sports Board centrally.
The proposal did not find favour with the Postal Sports Board.
26. Nomination of Coaches for Circle Team.
The
proposal is to give preference to international players of the
particular discipline in the matter of nomination of coaches and was
agreed to.
27.(a) Rolling Trophies.
In the interest of uniformity the proposal is that in case of All India tournaments Trophies may be supplied by the Directorate.
The Board did not approve the proposal.
27(b) Institution of Rolling Trophies for the Winners and Runner up teams instead of shields, in all India Postal Tournaments.
The proposal was agreed to.
28. Promotion of GDS to Group ‘D’ and ‘C’.
The
members of the Board were informed that there was no provision for
promotion of GDSs to Group ‘D’ and ‘C’ under sports quota, GDSs have to
compete with the outsiders in the form of open competition.
29. Formation of India Post Team in disciplines like Volleyball, Hockey, Football and Carrom.
This
will be examined keeping in view the strength of the players working in
various Circles in the Department of Posts. For this purpose, required
input will be asked for from the Circles.
30. Recruitment under sports quota in the discipline of Hockey and Football.
The
Board felt that in the matter of recruitment under sports quota in
various disciplines, it is for the Circles to take a final view.
31. Introduction of Women Veterans in All India Postal Badminton and Table Tennis tournaments.
The proposal did not find favour with the Postal Sports Board.
32. Payment of Kit Allowance to Artists participating in All India Postal Cultural Meet.
The
Board decided to grant Kit Allowance of Rs. 500/- to the artists
participating in the cultural events. This allowance is to meet
expenditure on costumes etc.which the artists are required to wear
during performance.
33. Grant of prize money to players and artists securing first, second and third positions in the Postal meets.
The
Board opined that the issue falls within the purview of Circles and may
be taken up at that level. However, there is no scope to release any
grant for the purpose, out of the Central Sports Fund.
34. Treat the players as on duty for participation in All India Postal Tournaments as well as in camp.
The proposal was agreed to as it is as per existing instructions issued by the DOP&T.
35. Uniformity in awarding prizes to the winners/runners of All India Events.
The subject matter falls within the purview of Circle office and,
therefore, the Board decided not to intervene in the matter.
36. Action may be taken for filling up of the vacant post of Sports Coach/Sports Inspector in Odisha Circle.
Necessary action will be taken in the light of action that becomes due in regard to the proposal at serial number 8.
37. Funds under Sports head may be allotted much earlier for proper utilization of money in time.
Members
of the Board were informed that any delay in allotment of funds occurs
due to late receipt of audited accounts of previous year from the
Circles, which is mandatory for release of funds for the subsequent
year. In order to avoid hardship to the Circles which send the audited
accounts in time, it has been decided to process their cases in the
first phase so as to release funds to these Circles by mid July. The
issue of release of funds to Circles which are late in submission of
audit accounts will be taken up separately.
38. All teams irrespective of events may be allowed to participate in All India Tournament/Meet without fail.
The
proposal did not find favour with the Members of the Board as it is
very important that the team participating in the All India event has
adequate level of performance.
39. The Circles organizing All India Meet may also make arrangements for site-seeing and get-together program.
Does not merit any consideration. However get-together programme is generally there. No further action is required.
40.
Instructions may be reiterated to the Circles to ensure that good
accommodation as per the guidelines circulated by Directorate is
provided for Manager/Coach and teams during the All India events, with
special attention to the safety of women, children participants.
It was decided to reiterate the instructions.
41. Circulation of booklet of guideline and update ruling in c/w All India Postal Tournaments /events.
Needful has been done. The participants were supplied copy of the
compendium containing guidelines of welfare and sports.
42. Streamline of Sports Quota vacancies. Request for circulation of guidelines for filling up of sports quota vacancies.
The instructions are available on DOP&T website www.persmin.nic.in. No further action is required.
43.
The strength of the shuttle team is at present only 4. Now the Veterans
doubles are conducted by forming teams from different circles. In order
to enable better team participation in singles and doubles the strength
of the team be increased to 5 members with provision for two Veterans.
The proposal did not find favour with the Members of the Board.
44. ‘Mohiniattam’ a dance form for Kerala may also be included in the all India Cultural meet in future.
The proposal did not find favour with the Members of the Board, as no
State is having more than one Dance form in All India Postal Cultural
Meets.
45.
The national records with Departmental records and current achievements
of sports events may be consolidated at National level and circulated
with an intention that it reaches every sportsman and sports lover at
grass root level. This will help our sportspersons for self assessment
and become more aware of their position and to strive harder to scale
up.
The Members of the Board were informed that the Departmental records
will be circulated and will also be displayed on the Department’s
web-site. National records may be seen on the inter net.
46.
Provision of 15 days coaching camps and 2 hours daily off to be
strictly observed so that players get adequate time for practice.
The Board was apprised that instructions regarding 2 hours off to
players who actually practice are issued from time to time and the last
reiteration of the instructions was done on 25.07.2011. The Chairperson
directed to reiterate the instructions was done on 25.07.2011. The
Chairperson directed to reiterate the instructions once more. As regards
15 days coaching time, the Board was informed that this item was
earlier considered in 2008 and it was decided to maintain the coaching
period of 7 days for participation in the National Tournaments.
47. Appointments under Sports Quota.
Issue of suitable instructions to the Circles to have field trials for making appointment against sports quota.
The Board was informed that the existing instructions on the subject
issued by the DOPT are silent on the subject of conducting trials,
though the instructions issued by Indian Audit and Accounts Department
provide for it. It was decided to have detailed examination of the
matter before taking a final view.
The meeting ended with a Vote of thanks to the Chair.
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