Meghdoot Operations in "C: Class Offices

Day begin Sequence :

Please login as Supervisor and do day begin in all modules.

Sub Accounts (Tools-Day begin)

Treasury (Tools-Day Begin)

Postman (Tools-Day Begin)

Point of Sale/ Despatch (Tools-Shift Begin, Work allocation)

eMO (Tools-Shift Begin, Job allocation)

Speednet. (Tools-Shift Begin, Job allocation)

Run communications:

RNet

Speednet

ePayment

eMO

Take print out of eMOs

Work Flow in Sequence:

1. Treasury ,Sub Account

In Treasury module,

Cash/Stamp Remittance received from HO

Cash/Stamp Remittance TO BO

In Postman

Invoicing – Registered articles – To BOs  take the print out of the articles list for sending a/w BO Slip.

2. Sub Account

Data entry – BO cash bag weight.

Data entry: BO Slip – Documents sent

Print BO slips

3. Postman

Give details of Bags

Invoicing-Registered articles-Missent articles.

Invoicing – Registered articles - Direct Delivery/Deposit

Invoicing – eMO

Invoicing unpaid articles.

• Printing delivery slips/special delivery slips

• Make payment of cash to Postman.

4. Speednet:

Receive Bag

Opening Bag

Invoice articles to Postman,BOs

5. POS

Point of Sale Transactions:

Day-to-day counter operations to be performed for booking of articles, money orders, rebooking of BO transactions etc.

6. Sub Account

Posting of daily accounts

Data entry – BO Daily Account

take the print out of Day’s figures.

Printing of Summaries:

Take the print out of the following:

a. BO Summary SB

b. BO Summary General

c. BO Summary Transit

d. BO Summary Advance

e. Days Figures

Verification of remittances by Supervisor

Verification – Received from BOs

Verification – Sent to BOs

Remittance adjustment

7. SB Cash

Transactions – Savings Bank Receipts

Transactions– Savings Bank Payments.

Transactions-Others

Submitting accounts

Cash – Submit accounts

Confirm that the balance on hand is 0.

Take print out by clicking Print button.

Login as Supervisor and use the menu Verify – Verification of Accounts

8. POS

Re booking BO Transactions:

Rebooking of MO/PL/INS receipts generated are to be sent to BOs.

PLI/RPLI transactions no receipts need be generated and sent to BOs.

Rebooking of BO MOs Ctrl+X

Booking VPMOs for VP articles delivered at BOs

Financials – Money order – VPMO

Rebooking PLI/RPLI transactions

Important:

• in Subaccount access the Tools –Tally Rebooked transactions and observe that this window is empty.

9. POS

On completion of all counter transactions:

• Using the menu Treasury – Cash Entry enter the amount of cash and click on Finish button.

• Login to Treasury module as Treasurer and acknowledge the receipt of Cash.

• View submit accounts in Point of Sale module and confirm that the balance on hand is 0. Now, print the submit accounts report using the Print button.

• Access the submit accounts again and confirm that you get a message There are no transactions.

• Now perform Shift End and wait for the message. Click OK.

• Take the print out of the Detailed report of each type of transaction as in Summary report using the option Reports – Transaction reports – Detailed

u Bundle the reports with Submit accounts on top.

Run ePayment communication.

10. Despatch

•Rebook BO RLs through Data Entry – Articles from Other Source

• Select the menu Receipt - Receipt from Counters/Spl journals/BOs and

• Use the Receipt – Fetch from Postman menu to collect data of articles marked

• Now use Prepare – Autosorting menu to include the articles with pin codes in respective bags and bundles.

• Select the menu Prepare – Bundle/Bag.

• Shift End on completion of the day’s work.

11. Speednet:

Collect articles

Close Bag

Despatch bag

Take Returns

Do the shift end

Run communication

12. Postman

Take Returns:

Registered Letters

Money Orders

Unpaid articles

MO Reports

W MO Abstract

W MOs in deposit

W Void MOs paid, if any

Submit accounts by Supervisor

Day end

13. POS

As  Supervisor

• Verify accounts of operator and do the shift end.

• Take the print out of the Summary report for the office using the option Reports – Transaction Reports – Consolidated – Summary for the day

• Take the print out of work allocation using the menu Reports – Other reports – Work allocation

14. Sub Account

Perform Day End.

15. Treasury

Remittance to HO

• Select the menu Payments – Other Head Offices Remittance

• In the next window, select the HO name, enter the amount and click OK button

• The Remittance sent frame appears. Select the mode of remittance, enter the amount, click OK and Finish button

Bills paid

Payments – Bills/Vrs paid

• In the Bills Payment window, select the bill type as ARs

BO Bills paid data

Tools – BO Bills

Pension payments

Payments – Pension payment

eMO payment:

If your office is not eMO office:

Manually prepare the eMO paid list and arrive to the total of eMOs paid.

Select the menu-Payments-Other Payments.

In the Window appeared select the transaction as eMO Paid from the drop down list. Type the amount (Amount of eMOs paid at SO only-BO amount is not included)

In Remarks make entry-“Manual Work” Click OK. In the next window give cash details and click OK-Finish.

Other payments

In case any payments directly made, these can be made through Other Payments.

Day’s reports

Pl ensure that:

a) Submit accounts is done in Point of sale and verified by Supervisor,

b) SBCash account is submitted and the same is verified by Supervisor,

c) Supervisor of Postman module has submitted accounts of Postmen,

d) Subaccounts Supervisor has verified remittances from/to BOs and carried out Daily account adjustment, the BO summary and transit summary printouts are generated.

• Login as treasurer

• Print Treasurer Cash Book

• View – Daily Account

Total Balance to agree with balance in TRR Cash book agrees with the closing balance as per TCB.

• Take the print out of Stamp balance Register, Sale of Publication Account, List of cheques in deposit if there are any transactions in the day.

• If the balances exceed authorised maximum, prepare ECB memo

Suboffice – Docs and Requisition

Edit this as per days need.

• Perform Day end

• Print Daily Account

Reports-Floppy upload

Send daily account data through email to HO or through Plugin software.

16. eMO

Do the day end.

Run communication

Sequence for Day end:

1.Despatch

2.Speednet

3.Postman

4.Point of Sale

5.Sub Accounts

6.Treasury

7.eMO

17. At the end:

Run communications without fail:

ePayment, eMO, Speednet, Rnet, Accounts MIS

Go to the respective websites and ensure that the figures are displayed in the web.

 

	Module	Website	ID	PW
1	ePayment	https://services.ptcmysore.gov.in/epayment/	dop
2	eMO	https://services.ptcmysore.gov.in/emo	dop
3	Speednet	https://services.ptcmysore.gov.in/speednet	dop
4	Rnet	https://services.ptcmysore.gov.in/RNet/	dop
5	Accounts MIS	https://services.ptcmysore.gov.in/AccountsMIS	dop

*****

-Shivaram, DTC,Puttur