Sunday, April 01, 2012
Refresh Rulings ( Published on 31/03/2012)
1. What are the allowances exempted from attachment of salary?
Ø (i) All kinds of travelling allowances.
(ii) All kinds of conveyance allowances.
(iii) All allowances to meet the cost of uniform/rations.
(iv) Compensatory Allowances for higher cost of living in expensive localities/hill stations.
(v) All house rent allowances.
(vi) Dearness allowance or other allowances to provide relief from increased cost of living
(vii) Children Education Allowance described in any manner.
(viii) All reimbursement of medical expenses.
The above allowances are exempted from court attachment. (Rule 74 of CGA (R&P) Rules 1983)
2. Where
more than one penalties of withholding increments are imposed against
an official at the same time, how it can be given effect to?
Ø In
such cases, one after the other, the first penalty order is given
effect for the period specified in the order. Thereafter, the increment
due to the employee will be allowed and then next penalty order will be
implemented from the date of next increment due to him; and so on for
third and subsequent penalties.
(DG P&T No. 230/308/75-Disc II dt. 03.05.76)
1. Allowances & Quarters
3. As
per the Sixth CPC, whenever DA goes up to 50%, the special allowances
shall be increased by 25%. Whether HRA, Transport Allowance etc will
cover under these orders w.e.f 01.01.2011 since the DA is expected to
reach 51%
Ø No. In respect HRA, Transport Allowance etc, there will be no revision.
In respect of the following allowances, there will be increase by 25%.
(i) Daily allowance on Tour, mileage Allowance, transportation of Personal effects etc.
(ii) Special compensatory (Remote Locality) Allowance.
(iii) Special compensatory (Hill Area) Allowance.
(iv) Split Duty Allowances to Central Secretariat & allied offices.
(v) Bad climate Allowance.
(vi) Project Allowance.
(vii) Scheduled/Tribal Area Allowance.
(viii) Cycle Maintenance Allowance
(ix) Conveyance Allowance.
(x) Washing Allowance.
(xi) Special Allowance for disabled women employees.
(xii) Cash handling allowance to cashiers/Treasurers.
(xiii) Children Education Assistance & RTF.
(xiv) Advance for purchase of Bicycle, warm clothing, Festival & Natural Calamity Advance.
4. Whether an official who is on long leave is entitled for drawal of HRA? If so up to what extent?
Ø On medical leave, HRA is allowed for 8 months. Beyond that, it can be allowed by the controlling authorities. For
other kinds of leave, HRA is allowed up to 180 days without any
certificate. On furnishing required certificate, it may be drawn for
remaining periods.
(MOF OM No. 11020/19/90-EII (B) dt. 05.02.1991)
5. Whether the official placed under suspension is entitled for drawal of HRA?
Ø Yes.
As per MOF OM NO. F 2(37) EII (B)/by dt. 27.01.1965, HRA shall be drawn
to the officials placed under suspension at the rate it was drawn
before suspension.
J.Ramamurthy
Circle Secretary,
AIPEUP3, TN Circle
http://aipeup3tn.blogspot.in/
INTERNET AROUND THE WORLD MAY SHUT DOWN ON 31.3.2012
"Operation Global Blackout 2012 looks to shut down the internet for
a whole day tomorrow (Saturday) by disabling its core DNS servers,
making websites inaccessible," said Interpol's Secretary General, Ronald
K. Noble.
Noble was speaking at the thirteenth DP Kohli memorial lecture on "Multijurisdictional Investigation: Operation Unmask" in the capital.
According to Noble, "Anonymous" is protesting against several reasons including the crash of Wall Street and irresponsible leaders.
"Investigations have already been launched by Colombia, Chile and Spain as their private and public websites have been attacked by the group," he added.
Meanwhile, Interpol has launched Operation Unmask to deal with the group and arrested 31 alleged members in two different phases in February and March, 2012.
However, Anonymous vowed vengeance and retaliated through a global wave of cyber-attacks on Interpol Feb 28.
"At its peak, the wave reached 400,000 attacks per minute. My parents' home address and phone number were published on websites," said Noble.
According to Noble, there are around 2.3 billion internet users in the world and more than one million of them are affected by cybercrime every year while $388 billion dollars is the global cost of such crimes
Source: Hindustantimes.com,
Noble was speaking at the thirteenth DP Kohli memorial lecture on "Multijurisdictional Investigation: Operation Unmask" in the capital.
According to Noble, "Anonymous" is protesting against several reasons including the crash of Wall Street and irresponsible leaders.
"Investigations have already been launched by Colombia, Chile and Spain as their private and public websites have been attacked by the group," he added.
Meanwhile, Interpol has launched Operation Unmask to deal with the group and arrested 31 alleged members in two different phases in February and March, 2012.
However, Anonymous vowed vengeance and retaliated through a global wave of cyber-attacks on Interpol Feb 28.
"At its peak, the wave reached 400,000 attacks per minute. My parents' home address and phone number were published on websites," said Noble.
According to Noble, there are around 2.3 billion internet users in the world and more than one million of them are affected by cybercrime every year while $388 billion dollars is the global cost of such crimes
Source: Hindustantimes.com,
via katiharho.blogspot.in
ANNUAL INTEREST CALCULATION 2011-12 in V2 SBCO Software
New V2 SBCO Software for Interest Calculation will expected 31/03/2012 today evening
ANNUAL INTEREST CALCULATION 2011-12in V2 SBCO Software
ANNUAL INTEREST CALCULATION 2011-12in V2 SBCO Software
The Directorate had issued order to run the annual interest
calculation 2009-10 in Sanchay Post in view of the proposed
implementation of CBS as given below vide SB Order No:17-2009
No:76-01/09-SB Dt: 08.12.2009. As referred above, under modified POSB
Vol-1- Rule: 73, it is mentioned that “73.(1) Now all HPOs are working
on SBLAN in system Software and the interest is calculated by the
system software in computer. After completion of posting of transactions
of 31st March of a particular year (including all SOs of 31st
March LOTs), command for calculation of IBB, calculation interest and
then interest posting should be given by the Postmaster [Supervisor].
Printout of Interest Statement in duplicate for HO and triplicate in
case of SOs and MDGs should be taken. One copy of interest statement
should be transferred to SBCO and second copy should be sent to SOs and
MDGs. Third copy should be kept in guard file as office copy. SBCO
should charge the total amount of interest in statistical Registers of
April”.
As
no direction has been received from Directorate for calculation of
Annual Interest Calculation and release of Interest Statement 2011-12,
the procedure adopted in the year 2010-11 may be followed. As such SBCO
working V2 SBCO may also calculate Annual Interest calculation in V2
software
“As the maximum limit of Saving accounts has been removed the maximum balance should be corrected as “99999999” from 01.04.2011 to 30.11.2011 and also from 01.12.2011 to 31.03.2012. Otherwise IBB will be limited to Rs.1 lakh and 2 lakh only"
Hence, it is kindly requested to run the discrepancy option in
Bridge Software to identify the discrepancies before running the Annual
Interest calculation in V2 software. After running the Annual Interest
calculation, once again run the discrepancy option to identify the
interest corrections between the annual interest of V2 software &
Sanchay Post software.
The difference if any in (Interest) V2 SBCO may be corrected through
Interest Rectification Register and (Difference in Interest) Sanchay
post corrected through OM/ Maintaining
separate register . After reconciliation of this process , one copy of
Annual Interest Statement should be sent to the sub office for necessary
action. In the case of minus balances, if it could not be reconciled
at your end, please raise objections for reconciliation.
I reiterate the procedure for running interest statement 2011-12 in V2 SBCO for ready reference to our SBCO staff
PROCEDURE FOR SB/NSS/PPF ANNUAL INTEREST CALCULATION IN V2 SBCO SOFTWARE
- Clear all the minus balances before running the IBB calculation
- Raise objections for the remaining minus balances accounts for reconciliation with passbook.
- Clear all the Un-posted items through the option .1. – Transaction – Modification – LOT – F6 option – Option .2. Account creation –enter the account number – enter the binder number instead of ‘UP’ binder
- Enter the IBB for transfer-in accounts and Revival accounts thro option – Utilities –IBB entry
5. Delete the duplicate account number through the ‘SBX’ software – Misc option –Delete duplicate number – Delete the second record one by one by using Ctrl + T key
RECONCILIATION:
Before running annual interest statement, run the discrepancy once
again to pair the balances of v2 sbco & Sanchay post balances.
1. After tallying the SB63 office wise figure with V2 grand summary figure, do the backup in HDD and CD.
2. Check up the financial year as 01.04.2011to 31.03.2012 in the option – Master Maintenance – System Admn – 3.HO Details
3. Check up the Interest Rate –
i) SB/JA/JB/PEN – 01-04-2011 to 30.11.2011 =3.5% and
01.12.2011 to 31.03.2012 = 4 %
ii) PPF – 01-04-2011 to 30.11.2011 = 8% and
01.12.2011 to 31.03.2012 = 8.6 %
iii) NSS87/92 – 7.5%
4. No interest for the Public A/c, Security A/c , MVSD , TA w.e.f. 01.01.2006
5. Change the Financial year setup as given below , before running annual interest calculation for SB /PPF/NSS87 & 92 categories
CATEGORY
|
FROM DT
|
TODT
|
INTEREST
|
NO OF
MONTHS
|
MIN BAL
|
MAXBAL
|
SA
|
01-04-2011
|
30-11-2011
|
3.5 %
|
8
|
20
|
99999999
|
01-12-2011
|
31-03-2012
|
4 %
|
4
|
20
|
99999999
| |
JA&JB
|
01.04.2011
|
30-11-2011
|
3.5 %
|
8
|
20
|
99999999
|
01-12-2011
|
31-03-2012
|
4 %
|
4
|
20
|
99999999
| |
TP
|
01-04-2011
|
30-11-2011
|
3.5 %
|
8
|
20
|
99999999
|
01-12-2011
|
31-03-2012
|
4 %
|
4
|
20
|
99999999
|
REMARK: The interest period from date and to date for the previous financial year is to be deleted.
NOTE: While
checking 5% interest and comparing with Sanchay Post Interest , If IBB
for any period from 01.04.2011 to 30.09.2011 exceeded the limit of
Rs.100000 for SA and for Rs.200000 for JA &JB ,necessary I.A.
correction may be given.
CALCULATION OF INTEREST:
1. Run the index service for all offices
2. Run the update option for all offices
3. Again, run the index services for all offices
4. Run the IBB CALCULATION - select the option Office wise / Yearly for all offices [To run Annual interest]
5. Again, run the update option & Index services for all offices
6. Run the service charges option – Report – Annual Report – 4.Service charges
a. Before
given ‘Yes’ i.e. deduction of service charges, take service charge
print out, since after given ‘YES’, for the deduction of service
charges, due to software problem, the service charges for some accounts
are not displayed in the print option.
7. Give
“Yes” to deduct the service charge [The service charge will be
automatically adjusted in the office wise Register SB63 on 31.03.2012 as
With – Part II ]
8. Again, run the update option & Index service for all offices
9. Now, the Interest statement is ready to print
SERVICE CHARGE
1. Separate service charge list for each office is not required, since the same is shown in Annual Interest Statement.
2. Take
a print of grand summary of service charge THREE COPIES – Report –
Annual Report – 6.S.Charge [SB63] - [SBCO – SB BRANCH – ACCOUNTS to
adjust under UCR]
RECONCILIATION:
After running annual interest statement, run the discrepancy once again
to pair the balances of V2 SBCO & Sanchay post balances
ANNUAL INTEREST STATEMENT / SILENT LIST PRINT OUT
1. Take Interest statement one copy and keep it with SBCO after comparing with the interest received from Sanchay post.
2. Take “SBCO DIRECTORY’ backup in CD and sent to AO, ICO
UPGRADATION
1. Before running this option, run the index service for all offices
2. Check the Financial year as 01.04.2011 to 31.03.2012
3. Run the Up-gradation option – Master maintenance – Up-gradation – select all Offices – give ‘yes’
4. After Up-gradation, logout from the SBCO menu, again Login and run the index service before first operation
Mr. T.RETNASWAMY
CS, AISBCE Union
TN CIRCLE.
Procedure for Supplementary Accounts
Procedure for supplementary accounts
This
document explains the steps to be followed in generating the Cash
account for March, supplementary cash book as well as the supplementary
cash account and later the general cash book. Great care may be taken in proceeding with the work. So, please go through this document entirely, before the work on supplementary accounts is taken up
Declaring the working days for March and April
During
the month of March, when the Day begin is done for the first time in
the sub accounts module, the Supervisor is expected to enter the last
working day in the month of March and the first working day in the month
of April. For the current year 2012, it will be 31.3.2012(last working
day in March 2012) and 01.04.2012(first working day in April 2012).
This is taken as the default value in the application. This may kindly
be checked up(use the menu Tools – Supplementary dates working as
Supervisor). If there are some other dates, they may be changed to 31.3.2012 and 02.04.2011 respectively, before 31st March.
Regular cashbook during the month of March
Regular work in all the modules leading to the generation of cashbook can continue up to 31st March in the usual course and there is no change
Generation of cash account for March (regular)
All HOs should note that cash account for March (regular) should
be generated before supplementary transactions commence. So, on the
first of April, the accounts branch has to generate cash account for
March, preferably before day begin is done in sub accounts module
(though this is not a precondition, it ensures that work in
supplementary accounts is not started)
Work in supplementary accounts
Please
note that the Meghdoot module provides for three supplementaries.
Daily accounts of all sub offices for March should be obtained latest by
third supplementary and incorporated in the accounts.
After the cash account for March 2012 (regular) is generated, day begin can be done in sub accounts module in the usual course.
First supplementary
Daily
accounts received should be segregated between those of March and of
April and bundled separately. The daily accounts of April should be
entered using the usual menu Data entry – SO daily accounts and
selecting the appropriate SOs. Note that supplementary daily accounts should not be posted using this menu.
The daily accounts of March should be posted using the menu
Supplementary – SupplementarydataSO. On completion of the posting,
printing of SO summaries can be taken separately for regular and
supplementary (for supplementary, use the menu Supplementary – Printing
SO reports). Other tasks of preparing SO slips should be done in the
usual course.
At
the end of the day, remittances should be verified in the usual
course. After such verification, daily account adjustments for
remittances of daily accounts of April should be done in the usual
course first. Thereafter, the adjustment of remittances in March daily
accounts should be taken up using the menu Supplementary – Remittances –
SO daily account. While carrying out such adjustments, note down the
details of remittances made by SOs in March which are acknowledged in
April (called technical transit).
On
completion of the adjustment of remittances as per daily accounts, view
the transit and advance items pending in the following sequence
1. Regular transit and advance using the menu Transit – SO transit figures or SO Advance figures
2. Supplementary transit and advance using the menu Supplementary – SO Transit figures and SO Advance figures
3. Consolidated transit using the menu Supplementary – Consolidated transit – Technical transit
Note that the third item will show you all the remittances in transit including those of April.
Now please add the technical transit items, using the Add button
here. Please note that such items added will not appear here on the
day of adding but will be available in the print out. This has to be
invariably done for the supplementary accounts to tally correctly. This
technical transit item which will remain pending for adjustment
throughout the supplementary period will automatically get adjusted
after the last supplementary when you move over to the regular accounts
On
completion of such addition, the operator should take the print out of
transit and advance summaries for both regular and supplementary
transactions.
Now, the accounts branch can generate the cash book for first supplementary.
While the supplementary transactions are pending, regular cash book should not be generated.
The HO can generate only the HO summary and regular SO summary for the days when supplementary accounts are pending.
On completion of all these tasks, day end can be done in all the modules of Meghdoot for the first April
Second and third supplementary
The
same process as above should be repeated for second and third
supplementary(if any) during which period regular cashbook should never
be generated. Technical transit items should be added as in first
supplementary.
On
the day of last supplementary when all the remaining daily accounts of
March 31 are received, the details of balances(red ink particulars) for
the HO and SO balances of all SOs of date 31.3 should be noted down. The
total of technical transit and the unadjusted transit of March,
corresponding to the details of closing balance as per Supplementary
cash book should also be noted down. These details are required for
generation of supplementary cash account.
Supplementary cash account
On
completion of all the supplementary accounts and on generation of the
cashbook for the last supplementary, the supplementary cash account can
also be generated.
The
accounts branch has to now access the cash account menu and select the
March month. A dialog box will come up prompting to furnish details of
balance. Click the Yes button. In the next window, you will find the
details of closing balance of March as furnished initially. You have to
now edit this figure to enter the details of SO balance and transit for
the last supplementary (HO balance need not be changed) and generate
the supplementary cash account. The cash account will now furnish the
transactions including that of supplementaries and also the red ink
particulars correctly.
After the supplementary cash account is generated, the regular cash book can be generated from the next day onwards
Regular cashbook for April
It is reiterated that regular cash book generation should never be attempted when the supplementary accounts are still in progress. You can proceed with generating regular cashbook from the subsequent day onwards (and also for 1st April and subsequent days) after the last supplementary including.
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