Sunday, November 27, 2011
Fresh Empanelment of Hospitals - Bangalore, Mumbai, Delhi and other Places
Department of Health and Family Welfare has issued Office Memorandum dated 16.11.2011 for empaneling certain private hospitals and diagnostic centers and revision of package rates at Bangalore, Bhopal, Kanpur, Jabalpur, Mumbai, Hyderabad, Delhi and Pune. The full text of the said Office Memorandum dated 16.11.2011 is reproduced below.
No: S.11011/23/2009-CGHS D.II(Hospital Cell / Part IX
Government of India
Ministry of Health & Family Welfare
Department of Health & Family Welfare
Government of India
Ministry of Health & Family Welfare
Department of Health & Family Welfare
Maulana Azad Road, Nirman Bhawan
New Delhi 110 108 dated the 16th November, 2011.
New Delhi 110 108 dated the 16th November, 2011.
OFFICE MEMORANDUM
Subject: Fresh empanelment of private hospitals and diagnostic centres and revision of package rates applicable under CGHS BANGALORE, BHOPAL, KANPUR. JABALPUR, MUMBAI. HYDERABAD. DELHI AND PUNE.
The undersigned is directed to invite reference to this Ministry’s Office Memoranda of even number dated the 8th December 2010 and the 19th January 2011 vide which continuous empanelment scheme has been initiated under CGHS, BANGALORE, BHOPAL, KANPUR, JABALPUR, MUMBAI, HYDERABAD, DELHI AND PUNE for treating CGHS beneficiaries. The CGHS rates applicable have already been notified and are available on CGHS website. Three rates were notified, one for super-speciality hospitals the second for hospitals that were accredited with the NABH and the third for hospitals not accredited with the NABH.
2. The undersigned is directed to enclose further list of hospitals and diagnostic centres, under the categories mentioned in the application forcontinuous empanelment and tender document that have conveyed their acceptance of the CGHS rates notified under different CGHS Cities and have signed the Memorandum of Agreement with CGHS and have also furnished the appropriate performance bank guarantee. These hospitals and diagnostic centres
are now taken as included in the list of approved hospitals for empanelment under CGHS, BANGALORE, BHOPAL, KANPUR, JABALPUR, MUMBAI, HYDERABAD, DELHI AND PUNE.
are now taken as included in the list of approved hospitals for empanelment under CGHS, BANGALORE, BHOPAL, KANPUR, JABALPUR, MUMBAI, HYDERABAD, DELHI AND PUNE.
3. It has now been decided that in the list of hospitals and diagnostic centres enclosed, and have now been approved under the fresh empanelment procedure and have now signed the fresh Memorandum of Agreement and submitted the appropriate perforrnance guarantee will beeligible to treat CGHS beneficiaries and charge at the revised rates with effect from the date of issue of this Office Memorandum. The empanelment shall be for a period of one year or till next empanelment , whichever is ealier.
4. This Office Memorandum
Job Highlights in Employment News
Job Highlights (19 NOVEMBER 2011 - 25 NOVEMBER 2011)
1. Staff Selection Commission (Western Region) invites applications for various posts. 2. Rajasthan Gramin Bank, Alwar requires Officers Middle Management (Scale-II), Officer Junior Management (Scale-I) and Office Assistants. 3. Rewa Sidhi Gramin Bank invites applications for appointment as Officer MMG Scale-III, Officer MMG Scale-II, Officer JMG Scale-I and Office Assistants. 4. Parliament of India invites applications for various posts. 5. CSIR-Central Mechanical Engineering Research Institute, Durgapur requires Scientists and Senior Scientist. 6. Bharat Heavy Electricals Limited, Jagdishpur requires Junior Workers in Ceramic Trade. 8. Employees’ State Insurance Corporation PGIMSR and Model Hospital, Bangalore requires Para-Medical Staff. 9. East Coast Railway invites applications for recruitment against Sports Quota. 10. Central University of Bihar invites applications for appointment on non-teaching posts-Group ’A’. 11. Central Salt and Marine Chemicals Research Institute, Bhavnagar requires Scientists. 12. Hindustan Organic Chemicals Limited, Kochi invites applications for various posts. 13. The Indian Navy invites applications from unmarried male candidates to joint the prestigious Indian Naval Academy, Ezhimala, Kerala 10+2 Cadet (B.Tech) Entry Scheme. |
Source: http://www.employmentnews.gov.in
CGHS Medical Reimbursement Claims – A complete Streamlining Administrative Procedures
The “Central Government Health Scheme” (CGHS) provides comprehensive health care facilities for the Central Govt. employees and pensioners and their dependents residing in CGHS covered cities.
Started in New Delhi in 1954, Central Govt. Health Schemeis now in operation in Allahabad, Ahemdabad, Bangalore, Bhubhaneshwar, Bhopal, Chandigarh, Chennai, Delhi, Dehradun, Guwahati, Hyderabad, Jaipur, Jabalpur, Kanpur, Kolkatta, Lucknow, Meerut, Mumbai, Nagpur, Patna, Pune, Ranchi, Shillong, Trivandrum and Jammu.
Though, a number of complaints are being received from the pensioner beneficiaries about the slow and tardy pace of disposal of MRC claims (Medical Reimbursement Claims) by CGHS, Complaints have also been received about the unnecessary harassment of pensioner beneficiaries who are also senior citizens, affecting them mentally and financially, and thereby creating a bad image for CGHS. CGHS is responsible for taking care of healthcare needs and well being of the central government employees and pensioners. It has therefore been decided to lay down a comprehensive procedure to be followed by all concerned in CGHS to ensure timely and hassle free disposal of the MRC claims by CGHS in order to facilitate prompt reimbursement of medical expenses to the pensioner beneficiaries.
The below order is directed to follow the procedure religiously in both letter and spirit to ensure speedy and timely disposal of the Medical Reimbursement Claims (MRCs) filed by the pensioner CGHS beneficiaries.
The procedure to be followed by CGHS for dealing with MRC cases shall be as follows…
F. No. S.11024/8/2011/CGHS(P)
Government of India
Ministry of Health and Family Welfare
Department of Health and Family Welfare
Directorate General of C,G.H.S.
Government of India
Ministry of Health and Family Welfare
Department of Health and Family Welfare
Directorate General of C,G.H.S.
Nirman Bhawan, New Delhi
Dated the 14th November, 2011
Dated the 14th November, 2011
CIRCULAR
SUBJECT : Streamlining of Procedure for disposal of Medical Reimbursement Claims (MRCs) in CGHS
The pensioner CGHS beneficiaries and their dependent family members are entitled to get cashless medical treatment In CGHS empanelled private hospitals on a referral by a Government medical specialist / CMO in-charge, after obtaining prior permission from the CMO in-charge of the CGHS Wellness Centre/Dispensary they are attached to. They are however, also entitled to obtain the medical services from any un-empanelled hospital in emergency condition and get reimbursement of medical expenses incurred by themselves or any of their dependent family members. They can file Medical Reimbursement Claims (MRCs) with the respective CGHS Wellness Centres they are attached to- The CMO In charge is expected to scrutinize the claim papers with reference to the prescribed Checklist and forward the same to the Office of AD/ JD in charge of the zone/city. The Office of AD/JD processes the claim and arranges reimbursement of the admissible amount to the pensioner beneficiary at the earliest.
2. A number of complaints are being received from the pensioner beneficiaries about the slow and tardy pace of disposal of MRC claims by CGHS, Complaints have also been received about the unnecessary harassment of pensioner beneficiaries who are also senior citizens, affecting them mentally and financially, and thereby creating a bad image for CGHS. CGHS is responsible for taking care of healthcare needs and well being of the central government employees and pensioners. It has therefore been decided to lay down a comprehensive procedure to be followed by all concerned in CGHS to ensure timely and hassle free disposal of the MRC claims by CGHS in order to facilitate prompt reimbursement of medical expenses to the pensioner beneficiaries.
3. The procedure to be followed by CGHS for dealing with MRC cases shall be as
follows;
i. The beneficiary will submit the MRC in the prescribed format with all relevant supporting vouchers/documents in original, to the CMO-I/C of the relevant CGHS Wellness Centre. The CGHS Wellness Centre shall verify and ensure, before accepting the claim papers, that all relevant documents are enclosed as per the prescribed checklist and issue a dated acknowledgement to the claimant in token of receipt of the MRC by CGHS.
follows;
i. The beneficiary will submit the MRC in the prescribed format with all relevant supporting vouchers/documents in original, to the CMO-I/C of the relevant CGHS Wellness Centre. The CGHS Wellness Centre shall verify and ensure, before accepting the claim papers, that all relevant documents are enclosed as per the prescribed checklist and issue a dated acknowledgement to the claimant in token of receipt of the MRC by CGHS.
ii. The CGHS Wellness Centre shall forward the MRC papers online to the Office of Zonal AD/JD, CGHS for further processing for reimbursement of claims. The physical papers shall be sent to the office of the AD/JD within one / two days of receipt of claim papers.
iii. If there are still any deficiencies / gaps found in MRC documents/papers, the Office of AD/JD, shall retain the papers and communicate the list of deficiencies / observations, preferably online, to the CMO-I/C for removing the shortcomings. The MRC may also be returned in original to the CMO- I/C, if it is absolutely necessary for doing the needful to remove the deficiencies inconsultation wïth the beneficiary.
iv. The CMO-I/C shall contact the beneficiary concerned and inform him about the shortcomings in the MRC papers and request him to submit the requisite information / documents. The CMO I/C shall not return the MRC in original unless it is rejected in total.
v. The MRCs should be scrutinized and processed by the Office of AD/JD as far as possible through computerized software as per the extant policy and instructions issued from time to time about the CGHS rates and admissibility of claims under CGHS.
vi. The amount found admissible as per the CGHS guidelines may be passed for payment and forwarded online / manually to the PAO for making payment. The original documents should also be forwarded simultaneously to the PAO for making payment of the admissible amount to the claimant.
vii. When a bill is sent to the PAO, the details pertaining to the claimant will be entered through computer and the claimant shall be informed of the same along with bill number, amount admissible and details of disallowances clearly indicating the specific reasons / grounds for deductions.
viii. The Office of AD/ID of the zone / city shall submit a weekly report in Form —‘MRC-I’ and Monthly Return in Form — ‘MRC — II’ indicating the details of disposal of MRC cases, to the Office of AD(HQ), CGHS for Delhi & NCR and to the Office of Additional DDG (HQ), CGHS for other than Delhi and NCR CGHS cities.
ix. A separate analytical statement shall be attached with the Monthly Return in Form-’MRC- II’ giving therein, the details of the MRCs pending for 2 months and above, clearly indicating the reasons there for and steps taken to dispose of such cases.
x. The Office of AD (HQ), CGHS, New Delhi and Office of Addi. DDG (HQ), CGHS shall compile the Monthly returns received from the respective zones andc ities and submit a consolidated Monthly Return on MRC cases (Zone-wise/City wise) to the Director, CGHS for monitoring of MRC cases on a monthly basis. A copy of this Monthly Return shall also be endorsed by AD (HQ), CGHS and Addi. DDG (HQ), CGHS to Additional Secretary and Director General, CGHS for his information.
4. All the CMO — I/C of the CGHS Wellness Centres and the ADs and JDs of the zone /city are herby directed to follow the above procedure religiously in both letter and spirit to ensure speedy and timely disposal of the Medical Reimbursement Claims (MRCs) filed by the pensioner CGHS beneficiaries.
End: Forms – MRC-I & II
sd/-
(L.C.Goyal)
AS&DG (CGHS)
http://cgstaffnews.com/ (L.C.Goyal)
AS&DG (CGHS)
Imparting Quality Education
The Right of Children to Free and Compulsory Education (RTE) Act, 2009, which became operative with effect from 1st April, 2010 prescribes that Pupil Teacher Ratio (PTR) in schools should be maintained as per the following: specifications:-
As per the norms and standards prescribed under the RTE Act, school building shall have a barrier-free access and at least one class-room for every teacher and an office-cum-store-cum-Head teacher’s room.
Imparting quality education is an ongoing process. A time frame of three years (i.e. up to 31st March, 2013) has been mandated under the RTE Act, 2009 for provision of teachers as per the prescribed PTR. With a view to supporting States to improve the PTR, the norms for providing teachers under Sarva Shiksha Abhiyan(SSA) have been revised to correspond with the PTR mandated under the RTE Act, 2009. Till October, 2011, 19.14 lakh posts of teachers have been sanctioned under SSA, against which 12.01 lakh teachers have been recruited till 31.3.2011 by the State Governments/UTs.
This information was given by Dr. D. Purandeswari, Minister of State for Human Resource in written reply to a question in Rajya Sabhatoday.
Source : PIB dtd 23/11/2011
Booking Through New Tatkal System to be Introduced from 22-11-2011
To ensure the reserved accommodation in trains to the passengers, who need to travel by trains within a very short notice due to emergency, Shri Dinesh Trivedi, Hon’ble Minister for Railways has advised to implement new Tatkal booking scheme on and from Monday (tomorrow), 21 November 2011. This Tatkal booking facility is to be introduced to eliminate the possibility of booking of tickets by touts/miscreants through Tatkal scheme and sell to the passengers in emergency, against high premium. Booking procedure through new Tatkal scheme is given below:-
The Advance Reservation Period (ARP) of Tatkal scheme is reduced from two days to one day excluding the day of journey from the train originating station w.e.f Monday, 21 November 2011. For example, if a train is to depart from the originating station on the second of the month, the Tatkal quota for that particular train shall open at 08.00 hrs. on the first of the month.
i) Agents /Rail Travel Service Agencies (RTSAs) will not be allowed booking Tatkal tickets at the counters between 08.00 hrs. and 10.00 hrs. on the opening day of Tatkal Advance Reservation Facility for booking with train starting date falling beyond 22/11/2011. RTSA opted Tatkal booking in normal counters also will not be allowed between 08.00 hrs and 10.00 hrs. on the opening day of Tatkal for booking with train starting date falling beyond 22 November 2011.
ii) System will allow to book only maximum 4 passengers in a Tatkal booking w.e.f 21/11/2011.
iii) Tatkal tickets shall be issued only on production of one of the eight prescribed proofs of identity as per procedure explained below:-
a) For this purpose, a self-attested photocopy of the proof of identity of any one passenger should be attached to the requisition slip.
b) The details of the identity proof will be captured by the system and indicated on the reserved tickets as well on the reservation chart. It will not be mandatory for the passenger(s) to go to the counter to book the Tatkal ticket, however, the proof will have to be sent in the aforementioned manner.
c) During the journey, the passenger, whose identity card number has been indicated on the ticket, will have to produce original proof of identity indicated on the ticket, failing which all the passengers booked on the ticket shall be treated as travelling without ticket and charged accordingly. Indication will come on the ticket regarding carrying the same original proof of identity during the journey, as indicated on the ticket.
d) If the passenger whose identity card number is indicated on the ticket is not travelling, all other passengers booked on that ticket, if found travelling in train, will be treated as travelling without ticket and charged accordingly.
e) For booking done on more than one passenger, system will allow to input identification numbers passenger-wise in case if identification proofs are submitted by the concerned passengers. Input identification card information will be printed passenger-wise on the tickets as well as on the reservation chart. In such cases, in case of non-travelling of one of the passengers whose proof of identity has been indicated, other passenger(s) can undertake the journey on production of original proof of identity by the other passenger(s) whose proof of identity has been indicated on the ticket as well as on the reservation chart
The Advance Reservation Period (ARP) of Tatkal scheme is reduced from two days to one day excluding the day of journey from the train originating station w.e.f Monday, 21 November 2011. For example, if a train is to depart from the originating station on the second of the month, the Tatkal quota for that particular train shall open at 08.00 hrs. on the first of the month.
i) Agents /Rail Travel Service Agencies (RTSAs) will not be allowed booking Tatkal tickets at the counters between 08.00 hrs. and 10.00 hrs. on the opening day of Tatkal Advance Reservation Facility for booking with train starting date falling beyond 22/11/2011. RTSA opted Tatkal booking in normal counters also will not be allowed between 08.00 hrs and 10.00 hrs. on the opening day of Tatkal for booking with train starting date falling beyond 22 November 2011.
ii) System will allow to book only maximum 4 passengers in a Tatkal booking w.e.f 21/11/2011.
iii) Tatkal tickets shall be issued only on production of one of the eight prescribed proofs of identity as per procedure explained below:-
a) For this purpose, a self-attested photocopy of the proof of identity of any one passenger should be attached to the requisition slip.
b) The details of the identity proof will be captured by the system and indicated on the reserved tickets as well on the reservation chart. It will not be mandatory for the passenger(s) to go to the counter to book the Tatkal ticket, however, the proof will have to be sent in the aforementioned manner.
c) During the journey, the passenger, whose identity card number has been indicated on the ticket, will have to produce original proof of identity indicated on the ticket, failing which all the passengers booked on the ticket shall be treated as travelling without ticket and charged accordingly. Indication will come on the ticket regarding carrying the same original proof of identity during the journey, as indicated on the ticket.
d) If the passenger whose identity card number is indicated on the ticket is not travelling, all other passengers booked on that ticket, if found travelling in train, will be treated as travelling without ticket and charged accordingly.
e) For booking done on more than one passenger, system will allow to input identification numbers passenger-wise in case if identification proofs are submitted by the concerned passengers. Input identification card information will be printed passenger-wise on the tickets as well as on the reservation chart. In such cases, in case of non-travelling of one of the passengers whose proof of identity has been indicated, other passenger(s) can undertake the journey on production of original proof of identity by the other passenger(s) whose proof of identity has been indicated on the ticket as well as on the reservation chart
Source : PIB dtd 21/11/2011
f) . No refund will be granted on cancellation of Tatkal confirmed tickets subject to the exception such as cancellation of trains/late running of trains for more than 3 hours, etc.
g) Cameras will be installed at the ticket counters to maintain stricter vigilance.
f) . No refund will be granted on cancellation of Tatkal confirmed tickets subject to the exception such as cancellation of trains/late running of trains for more than 3 hours, etc.
g) Cameras will be installed at the ticket counters to maintain stricter vigilance.
System Administrators and Operators in Computerized Post Offices, How much you know about Security Guidelines in Department of Posts?
Copy of C.O. letter No. INV / 150-118 / wr/08 Dated the 20th April, 2010
Several systematic shortcomings are being noticed in the operational methods of Sanchay Post, giving scope for possible manipulation with malafide intentions. It has been observed that the instructions issued to manage the data entry module of Sanchay Post securely were not followed by many of the units leading to frauds in Sanchay Post software.
2. It is once again reinterated that the following aspects should be taken care of by all concerned without any deviation.
a) Operationalization of the data entry module should be limited to
the assigned supervisor only.
b) Only one data entry operator should be there in an office/
network.
c) It is the sole responsibility of the supervisor to keep the password secretly with him, as he is held responsible for the data entries made in an office running Sanchay post online, as pass word securities were not followed properly.
d) As instructed earlier a register should be kept to note the entries in the chronological order carrying the details of corrections made using data entry modules each duly attested by the concerned supervisor.
e) The System Managers of the field units can also hold periodical training for Post office and Divisional office staff to make them fully conversant with the checks and controls existing in the Sanchay Post software, so that supervisory control is made more effective.
3. Please circulate the above said instructions under acknowledgement to all the supervisors and operators of Sanchay post offices in your region immediately.
Directorate Letter No. 48-05/2004-Tech/KW dated 02.01.2008
A kind reference is invited to the above letter on Security of Sanchay Post Software. Now a copy of C.O. Lr. No. Tech/2-18/08-09 dated 01.12.2008 regarding Security guidelines for Computerized SB Offices is enclosed herewith for information and necessary action.
Further it is brought to the notice of this office that Data Entry Packages of Sanchay Post are not uninstalled after the accounts were brought into online in several offices and usage of several unauthorized softwares. Hence the following instructions are issued for immediate action.
1. All the Data Entry Modules of Sanchay Post should be immediately uninstalled after completion of the data entry.
2. The Data Entry Package should be installed only in Server or other systems under the direct control of the PM/ SPM only.
3. 'Data Entry Supervisor' user class should be allotted to the PM/ SPM only.
4. It is seen that all users are allotted to Data Entry which is highly irregular.
5. User names and password should be official specific not office specific. No general names and designations should be used. This should be monitored by the Divisional Heads / Sub Divisional Heads during their visits / inspections and recorded.
6. If one PA / Supervisor is on leave, the concerned PM/ SPM should change/authorize the name of the other official actually working on the branch while giving day begin.
7. For every Software / Hardware Problem, an error book should be maintained and recorded then and there by the officials concerned and the DSMs concerned should note the action taken for the rectification. The same should be perused by the
8. Divisional Heads / Sub Divisional Heads during their visits / inspections and recorded.
9. A separate register for entry / access of LAN server should be maintained with the details such as Date and Time of Entry, Work done and out time etc. The register should be under the personal custody of the Head of the Office.
10. It is seen that the opening balances, closing balances are being modified through some unauthorized software which is highly irregular and warrants Disciplinary Action.
11. Similarly doing day begin for the dates prior to the date of operation is also not correct.
12. Directorate has already issued instruction regarding security / preservation of SQL Server Password with the Divisional Heads and hence Divisional Heads should monitor the same to prevent unauthorized persons to have knowledge about the 'SA' password.
13. All the floppy / CD/DVD/Flash Drives should be disabled except the one used for taking backups by the Supervisor incharge.
14. The following certificate from the concerned System Administrators / DSMs should be obtained in respect of Computerised Offices under their jurisdiction and filed at the Divisional Office.
"Certified that there is no unauthorized software installed and data entry modules are uninstalled in the …………………………………….. SO/HO.
Signature of the SA/DSM
Date: "
15.The following certificate should be sent by the Divisional Heads to this office immediately.
"Certified that the SAs / DSMs are instructed about the Security Guidelines for Computerised Offices and the relevant certificates were obtained and filed.
Signature of the Divisional Head
Date:
15. An action taken report on the C.O. Lr. No. Tech/2-15/08-09 dated 01.12.2008 should be sent within a week.
Security guidelines for computerized SB Offices – Reg.
* * * * * * *
Security guidelines to be followed in the offices using Sanchay Post software, along with a list of 'Do's and Dont's'for the officials working on SB LAN is enclosed. Please ensure that the guidelines are strictly adhered to. Additional security measures required if any may be combined with these guidelines and implemented.
Guidelines to be followed by the Systems Administrators / Operators of Computerized Offices:
• The server should be kept securely away from unauthorized users and outsiders to ensure security of data. The 'SA' of MSSQL server has full rights on the operation of RDBMS. It is therefore, necessary that the PASSWORD is granted to the appropriate official and a record is maintained for the same. He should also change the password at regular intervals to ensure better security and should not give the password to other operators.
• The System Administrators should not use SQL Server Management tools such as Query Analyzer, Enterprise manager etc. but should use the front end application only.
• The System Administrators / Managers should ensure that no one has access to SQL Server Tools, which can be used to tamper with databases.
• No personal Pen/Flash Drive/ Laptop should be permitted inside the office by the visitors/employees.
• Keep a written record of the officials granted 'LAN Administrator'. 'SQL Administrator' and 'Data Entry Super' rights along with the period.
• Keeping the security issues in mind, the role of the System Administrators should be closely monitored by the competent authority.
System Administrators/Managers to ensure:
• That the clients connecting to the server should have only the client connectivity component of SQL server installed on them. Any other administrative tools such as the Query Analyser, Enterprise Manager etc., if found installed in the clients, should be uninstalled.
• Maintaining Operating system and Database in a NTFS partition provides the ability to limit network access based on user accounts and network-defined groups. Do not unnecessarily share folders on the server.
• Removal of Data entry modules for schemes which have been made online on all the nodes. If found absolutely necessary it should be installed in only one node.
• A new class of user called 'Data Entry Supervisor' has been introduced from Sanchay Post ver 5.0. Correction of accounts in which transactions have been performed in the online module (i.e. already online accounts) can only be done by the 'Data Entry Supervisor'. Hence the rights for the role of Data Entry Supervisor are to be allotted only to the head of the office. (PM/SPM).
• User rights allotted in Sanchay Post should be post specific and a person should not be allotted both counter and supervisor rights. Group and Form access in online mode should be as per work distributions to counter users and supervisors. They should not be assigned groups or forms which are not handled by them to prevent nmisuse. The users should be given access to only the functions they perform and they should set their own password.
• Passwords should be official specific and not post specific. If there are five people who are likely to handle an operation over a period of time, individual user id should be created for each of them and under no circumstances should one individual log in with another's id.
• Only the names of the officials should be given as "Person Name" while creating new persons. Designation of the officials (such as 'Super', 'Counter', 'Postmaster', PA, SPM, APM) should not be used as 'Person name'.
• All the persons operating Sanchay Post application package should be given logon permissions ('person name' & 'person password' corresponding to 'Your Name' & 'Your Password' in the SB application login screen) using the officials name only.
• In the event of one's pass word becoming known to others one should reset his pass word immediately. Free trading of password is risky. If an individual makes his password public, the risk lies with him. Full responsibility for misuse of his password would fall on him.
• Enforce password change at regular intervals and minimum password length to ensure better security.
• Supervisor's id should be at an appropriate level. If more than one supervisor was to work owing to leave or training etc more ids can be created for each of the supervisors in the office.
• Delete old or inactive user accounts
• People who have moved out of the computerized operation set up in a specific office should be removed from the user group without any loss of time.
• Periodic backup should be taken without fail.
• The daily, weekly, monthly back up copies should be kept in different places. (System administrator, Head of the office, Divisional office etc.). The back up taken should be tested to see that restoration is possible without difficulty.
• Atleast one copy of the back up should be kept in a building away from the office (Offsite) to provide protection against location-specific catastrophes. Rotate tapes used for back up and replace tapes when its suspect.
• Antivirus software should be installed in all the nodes and regularly updated. Suitable mechanism for regular upgrading / updates to protect vulnerability against new Viruses should be formulated and implemented.
Do's and Don't's for officials working on SB LAN
Do's:
1. Use easily remembered passwords with sufficient complexity, which should be changed at frequent intervals.
To Change password
Log on to the online module. Go to 'Set Up' Menu. Select 'Set personal password', then type "Current personal password". Type new personal password and retype new password. Click on OK.
2. Back up your data every day. Keep at least one copy offsite. A register has to be maintained for recording the following information. Data name of the person taking back up. Type of Media (CD, Tape or Node) Counter signature of the Postmaster.
3. Enforce logging out when the workstation is unattended for a significant period of time. All changes done to the database is recorded against your name. Use "Lock Screen" in setup menu when leaving workstation for a short while.
4. In case of problem in connecting to the server, follow the sequence of 'switching on'
(a) Hub
(b) Server (Wait for 'Begin log on' screen with a message press Ctrl-Alt-Del to log on)
(c) Switch on nodes.
5. If when you double click on Sanchay Post icon, you get a message "Unable to connect to server. Do you want to correct". Click on "Yes". You will then be prompted for the server name. Type the server name and click "Save". You wil obtain a message 'Rerun Application". Now double click on the Online or data entry icon to enter Sanchay Post application package.
6. If there is some kind of 'system message', read it first, it solves most of the problems. If you have to report a problem, record the messages you get. Telling someone that the message was something about a hardware error does not help the problem solver. Report the message to the System Administrator.
Don't's
7. Don't run any other application other than Directorate approved software on your systems. Use of any other unauthorized software for modification / entering transactions is strictly prohibited.
8. Don't allow another person to log with your name and password (including system Administrators). All the entries and changes made in the application package are entered in a log against your user name.
9. Do not simply turn off your computer: instead use the correct shut down process given below.
10. Shut Down process in nodes:
(a) Exit the application software (Sanchay Post) in the nodes by clicking on quit.
(b) Go to Start button, Click on Shut Down. You will get a screen "Shut down Windows". Select shut down from options available and click on "OK".
(c) Wait till you get the message, "It is now safe to shut down the computer" before switching the computer off.
Shut down Process in server:
Log on to the Server and then follow step (ii) & (iii) as stated above.
Sub: Security of Sanchay Post software – reg
1. It has been come to the notice that because of the easy access to the data base Sanjay Post Software is being mishandled. The offices computerized by the technology division of the Directorate are not following the security guidelines and the Head of the Office is not reviewing the security measures.
2. Please refer to the FS Divisions lr no. 76-03/2005-FS dated 30.07.2007 regarding the security of SQL server password. It is again reminded that, it is the responsibility of the Divisional Superintendent to safe guard the password and to chage the password once in six months when he visits the post office for inspection/verification. Allowing the System Administrator to access the Data base will be dangerous.
3. Number entry package is also available in Sanjay Post Software. Because of this any body can access Data base. Generally, Number Entry is used for loading old numbers and after the entry it is uninstalled. All Circle Heads should ensure that the Number Entry Package has been uninstalled and it should be complied with.
4. Server should be kept under lock and key. Instructions were given to maintain a register at Server Room and to make entrices in the register. Usually it is not maintained in the Head Post Offices. Circle Heads must strictly ensure that this register is being maintained and it should be jointly signed by Postmaster/SBCO officials in Head Post Offices and in other Post Offices it should be signed by Cashier.
5. Issuing of Access card will be a better option which will keep the record of the time of entry and time spent in the Server Room.It will be effective to stop the trespassing into the server room.
6. It is also instructed that the Security Measures in the Computerised Offices may be reviewed periodically by the Inspecting Officer. It should be included in the Inspection Questionnare.
7. Secretary (P) has shown great concern in the above matter and asked to take immediate steps in this matter. Hence you are requested to give the feed back in this regard so that the information may be given to the Secretary (P) Circle wise.
This is issued with the approval of Dy. Director General (Technology).
Sd/-
(Dr. Kushal)
Asst. Director General (Technology)
Source : http://satish24k.blogspot.com/
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