Preservation Period of Postal Records

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POST OFFICE ACCOUNT AND SUB ACCOUNT DEPARTMENT
SL NO	DESCRIPTION OF FORM	FORM NO	PERIOD OF PRESERVATION
1	H.O. Summery	ACG 1	3 Years
2	H.O. Cash Book	ACG 4	3 Years
3	Treasury Voucher	ACG 14	3 Years
4	Treasury Receipt	ACG 13	3 Years
5	Sub Office Account	PA 17(A)	3 Years
6	Treasury Cash Book	ACG 2	10 Years
7	Treasury Passbook	ACG 8	10 Years
8	S.O. Summery	ACG 3	18 Months
9	B.O. Summery	ACG 3A	18 Months
10	S.O. Daily Account	ACG 22	18 Months
11	S.O. Slip	PA 3	18 Months
12	Remittance Advice & Acknowledgement	ACG 15	18 Months
13	B.O. Daily Account	ACG 22	2 Years
14	B.O. Slip	PA 5	2 Years
15	General Receipt Book	ACG 67	5 Years
3) POSTAL ORDER DEPARTMENT
1	List and Journals of IPO Sold		18 Months
2	Register of IPOs & BPOs in stock		18 Months
3	List of IPOs & BPOs Paid		18 Months
4)MONEY ORDER DEPARTMENT
1	Book of MO Receipts	MO 1		2Years
2	Journal of MOs issued	MO 2		18 Months
3	Register of MOs Received for Payment	MO 3		18 Months
4	Journal of MOs Paid	MO 4(s)		18 Months
5	Compilation of MOs Paid	MO 20/23		18 Months
6	Compilation of daily totals of MOs issued	MO 22		18 Months
7	TMO Advice	MO 21		18 Months
8	TMOs Received and conformations			18 Months
9	Postman’s Book	MS 27		18 Months
10	Files of cases containing Paid MOs Received from Audit Office	Files		1 year
10	Files of cases containing Paid MOs Received from Audit Office	Paid MOs		2 Years
11	List Of MOs Presented in bulk for Booking			6 Months
12	Records relating to Inward and out ward Foreign MOs in Exchange Office			3 Years

4) Registration and Parcel Department
SL NO	DESCRIPTION OF FORM	FORM NO	PERIOD OF PRESERVATION
1	Register and Parcel Lists Received and Dispatched		2 Years
2	All other record Except above of Registration and Parcel Department And Mail Department		1 Years
3	Speed Post Department		6 Months
5) Sorting, Delivery, Deposit and Misc. Department
1	Correspondence Register		3 Years
2	Deposit Account	ACG 45	18 Months
3	Letter Postage Account	ACG 44	18 Months
4	Register of Post Box Holders	M 23	3 Years
5	Book of Postmarks	MS 19	18 months
6	Postmaster’s Order Book	Ms 1	3 Years
7	Monthly Statistical Register		3 Years
8	Monthly Statistical Abstract	MS 14	3 Years
9	Record Relating to Identity cards		18 months (after validity of cards)
10	Nominal Roll	MS 12	10 Years
11	Attendance Register	MS 37	5 Years
12	Enumeration Returns	MS 6	2 Years
13	Post Office Order Book		Permanent
14	Telegram “A” Message		2 months
15	Traffic Book of Telegrams		3 Years

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Compatibility With SQL Server 2005

The ntwdblib.dll module is associated with the Microsoft SQL Server program. This is an essential file and should not be removed if you have SQL Server installed on your computer.

It is essential for Sanchaypost With SQL2005

Copy ntwdblib.dll into c:\Windows\System32 folder in the server & nodes having SQL 2005.

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Aircel Introduces Balance Transfer facility

Aircel has come up with “Balance Transfer Facility” which is first of its kind, for its subscribers in Odisha.

Aircel has introduced “Balance Transfer” facility for its prepaid subscribers, wherein a valid Aircel prepaid subscriber can transfer a defined denomination to another valid Aircel subscriber when in need. The service is applicable for all intra and inter Aircel operated Circles.

With this new facility in

Aircel Introduces Balance Transfer facility

place, the prepaid Aircel subscriber after opting the service will be charged with a nominal processing fee of Re.1 per transaction starting from denomination of Rs. 5 respectively.

However, the subscriber will be allowed only one such transaction per day and can transfer a maximum of Rs. 100 to other Aircel mobile subscribers.

Before transferring the desired denomination to another Aircel Mobile subscriber, Aircel subscriber has to follow simple steps on his mobile by calling *122*666# ( automated IVR).

Source : http://telecomtalk.info/

DBAnalyzer (Exe dated 18/08/2011)

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Recent additions in DBAnalyzer
1. Reports - BPL Accounts
2. Agreement - Sanchay Post & V2SBCO data
3. Miscellaneous - Balance Verification List for RD accounts
4. Database Discrepancies - PPF - HUF Accounts (3 reports)
5. Reports - Signatures exceeding 150 kb
6. Reports - List of Live RD Accounts allotted to Closed Agents
7. Separate LoT for NREGS / IGNOAPS / IGNWPS / IGNDPS for HO & SOs

Report for BPL Accounts

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Source :
SDC, Chennai
Phone: 044-65850861
sblansupport@hotmail.com

Printing problems and printing errors

Automatically diagnose and repair when you cannot print, or for problems installing a printer, connecting to a network printer and related errors. Find other automated solutions

Instruction to Run

• Click the Run now button below
• Then follow the onscreen prompts to launch

What it fixes...

• You are unable to install a printer, connect to a printer, or print more than one job at a time
• You receive an error indicating your Print Spooler service is experiencing problems
• You receive an error indicating your is not the default printer
• You receive an error indicating: cannot be contacted over the network
• Identify if your printer is turned off
• Identify if your printer toner is low or empty causing your print job to appear faint or it does not print at all
• Identify if your printer paper is low or empty
• Identify if the printer has a paper jam which is preventing it from operating normally
• Identify if a print job that is in the print queue is preventing other print jobs from printing
• Identify if you need to update your print driver
• You receive an error stating that your Plug and Play printer %PRINTERNAME% has encountered a driver problem

Download

Source : http://support.microsoft.com/mats/printing_problems/

Retention of accommodation in the case of re-employment

Directorate Estates O.M. No. 12035/8/84-Pol.II dated 09.07.1986 provides that “if immediatelyafter retirement, an officer has not availed the permissible period of retention he may be allowedhe concessional period of retention as provided in SR-317-B-11, (2)(ii) after termination of re-employment. In case the officer has been allowed a part of permissible period of retention before the reemployment, he may be allowed the remaining part of permissible retention period aftertermination of re-employment”.

It amounts to carrying forward of the retention period which, as per rule, is applicable from the next day of retirement in the case of retirement on superannuation only.

The contents of the above said O.M. have been reexamined and it is felt that allowing postponement of retention period to a date other than the date of retirement is against the provisions of SR-317-B-II, which provides that the retention period will start from the next date ofretirement.

The O.M. also appears to be discriminatory against other members of statutory/regulatory authorities/bodies/commissions who were not in Government service prior to their appointment in such authorities/bodies/commissions. Such members are allowed retention of only one month from the date of their demitting office.

Therefore, in supersession of the said O.M. dated 09.07.1986 referred above, it is hereby ordered that the facility of retention of Government accommodation by the officers of the Central Government on their superannuation under SR-317-B-11 and SR-317-B-22 are to be availed by the concerned officers only in one go starting from the date of their superannuation.

This period cannot be availed in piecemeal and postponed to a later date if not availed immediately after the superannuation of the officer.

Download Office Memorandum No: 12035/28/96-Pol.II dated 30.09.2009

Temporary Allotment of Bungalow for Marriage purpose( at New Delhi)

t is decided by Directorate of Estates that type-VIII Bungalow No.5, Ashoka Road, New Delhi be earmarked exclusively for the purpose of Marriage/Social Function on place of Bungalow. No.1, Canning Lane, New Delhi.

No other Bungalow type of accommodation shall be allotted for this purpose. Bungalow No.1, Canning Lane, New Delhi may be taken in General Pool for allotment to entitled officers as a type-VIII house.

The conditions governing the allotment of the earmarked accommodation will be as under:-

1. The period of allotment should not exceed 7 days in any case.
2. Only in exceptional cases the period may be extendable to 10 days with the approval of the Director of Estates.
3. The earmarked accommodation may be allotted for marriage/social functions.
4. The allotment may be made to Central Government servants eligible for General Pool residential accommodation for the marriage of the direct dependents i.e. son/daughter and other dependents i.e. son/daughter and other dependent family members whose name figure in CGHS/Ration Card.
5. The allotment may also be made to Central Government employees working in ineligible offices/public sector undertakings/state governments on payment of higher rental charges, as indicated in Para below.
6. The allotment may also be made to members of Parliament for the Marriage of their dependents on the same rates as for the Central Government employees eligible for General Pool residential accommodation.
7. Request for temporary allotment from all categories shall be uniformly entertained 60 days in advance.

The allotment should be given to different persons in the following order of priority

• Central Government employees eligible for GPRA.
• Sitting Members of Parliament.
• Retired Central Government employees.
• Central Government employees working in offices ineligible for Government accommodation/Public Sectors Undertakings/Bodies and State Governments.
• Ex-MPs and persons not falling under any of the above categories.

Download Office Memorandum 12020/2/67-Pol-II dated 11.09.2009

Source : http://www.gconnect.in/

Tool for Preparation of Intimation Slip for VPP/VPL articles dtd 19/08/2011

Tool for Preparation of Intimation Slip for VPP/VPL articles

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Regards
R.Karunagaran
System Manager
Tirupattur HPO – 635601
9894213404

How to Share and add Network Printer in Windows 7

Sharing printers and adding a network printer is very easy in Windows 7. If you have a printer attached to your computer, you can share it with anyone on the same network. You can control who will access the printer or who will not in the network.

But printers that are directly connected to a network rather than attached to a computer are available to anyone on the same network. These printers must have a network port or wireless connection that allows them to connect directly to the network.

You can share a printer by following these few steps. First of all, attach the printer, power it on and then continue with the following steps:

Turn the file and printer sharing ON

1. Go to Control Panel\Network and Sharing Center\Advanced sharing settings.

2. Click the chevron to expand the current network profile.

3. Under File and printer sharing, select Turn on file and printer sharing, and then click Save changes.

4. Now you need to share the printer.

To share your printer

1. Go to Start and open Devices and Printers.

3. Click the Sharing tab, and select the Share this printer check box.

Your printer is now available for other people on your network. All they need to do is add a network printer to their computers.

To add a network printer

1. Go to Start and open Devices and Printers.

2. Click Add a printer.

3. Click Add a network, wireless, or Bluetooth printer, click the shared printer, click Next, and follow the instructions on the screen.

4. Once the printer will be successfully installed, you can use it.



Courtesy : http://www.thewindowsclub.com/

Study Material for Various Departmental Examination - From Volume V

Published by : http://rmssa.blogspot.com/

Q1 The service responsible for the carriage of mails by rail, road, river and air and for the collection and distribution of mails received from Post Offices by Mail Offices and sections is called as RMS ( Railway Mail Services )

Q2 First class Head Office situated at the Headquarters of the Head of a Circle or, where there are more than one such Head Office, the one attached to the Headquarters Then such type of Offices are called as ---- General Post Office

Q3 -------- office is in direct account with a Head or sub-office which is termed its accounts office and its monetary transactions are in-corporated in the accounts of the latter office Branch

Q4 Which office established at the Headquarters of a Postal Circle and deals with unclaimed and refused articles Returned Letter Office.

Q5 What are the main classification of Mail offices? Sorting Mail Offices and transit Mail Offices.

Q6 what is the difference between Mail office and transit office The mail office deals the contents of mail bags addressed to them as well as with closed forward bags The transit bag deal only with closed bags

Q7 What is meant by PSO ? Press Sorting Office

Q8 In exceptional cases, Head Post Offices can also function as District Bag Office The above said statement is True

Q9 ---------- works as central Bag Office D’ Section of Postal Directorate

Q10 ------ bag office is not deal any bag ? The central Bag office ( deals with the correspondence relating to procurement and distribution of bags)

Q11 A journey performed by a set of a section traveling on duty from one end of its beat to the other is called ------- Trip Q12 Labelled bundle treated as ------------ article Single

Q13 Mention the Classification of Labelled Bundle Station bundles and Sorting bundles

Q14 The deferred bundle is included under the category of ----------- bundle Sorting Bundle

Q15 The white check-slip is used for both ------ and ---------bundle Express and deferred

Q16 Mention the classification of Mail Bags Station mail bags, sorting mail bags and combined mail bags

Q17 The insured letter bag should be dispatched inside the -------- bag Registered

Q18 When a bag sent by Head Office to the sub-office, it contains the S.O. slip and when sent by the sub-office to the Head Office, it contains the S.O. daily account. Which is that bag? Account Bag

Q19 What is meant by A Orders A orders are orders issued by a Superintendent, RMS prescribing changes in sorting lists.

Q20 parcel bags, packet bas, special bags, camp bags, telegraph bags The above mentioned bags are included in --------------- category mails Unusual mail

Q21 What is the usage of Trial Cards Determining the relative advantage of alternative mail routes or the cause of detention to articles

Q22 When will use the term C A P Air parcel is sent inside an airmail bag

Q23 What is the meaning of CAP Contains air parcel

Q24 The term due mail comprises all the bags, articles and documents which must be dispatched every day or at regular intervals The above said statement is True

Q25 Mention the difference between the term face and facing of article Face of an article is the side on which the address is written Facing means the arrangement of articles with the address-side upwards and the addresses turned in the same direction.

Prepared by S Jayachandran, Sys Adm , Mavelikara Postal Division, Kerala -690101 If you want more question please intimate to me Mail id shankarjayac123@gmail.com or mobile no 9961464279 http://nfpemavelikaradivision.blogspot.com