ANNUAL INTEREST CALCULATION 2011-12 in V2 SBCO Software

New V2 SBCO Software for Interest Calculation will expected 31/03/2012 today evening



ANNUAL INTEREST CALCULATION 2011-12in V2 SBCO Software

        The Directorate had issued order to run the annual interest calculation  2009-10 in Sanchay Post  in view of the proposed implementation of CBS as given below vide SB Order No:17-2009 No:76-01/09-SB Dt: 08.12.2009. As referred above, under modified POSB Vol-1-  Rule: 73, it is mentioned that “73.(1)  Now all HPOs are working on SBLAN in system Software and the interest is calculated by the system software in computer. After completion of posting of transactions of 31^st March of a particular year (including all SOs of 31^st March LOTs), command for calculation of IBB, calculation interest and then interest posting should be given by the Postmaster [Supervisor]. Printout of Interest Statement in duplicate for HO and triplicate in case of SOs and MDGs should be taken. One copy of interest statement should be transferred to SBCO and second copy should be sent to SOs and MDGs. Third copy should be kept in guard file as office copy. SBCO should charge the total amount of interest in statistical Registers of April”.

 As no direction has been received from Directorate for calculation of  Annual Interest Calculation and release of Interest Statement  2011-12, the procedure adopted  in the year 2010-11 may be followed. As such SBCO working V2 SBCO may also calculate Annual Interest calculation in V2 software

 “As the maximum limit of Saving accounts has been removed the  maximum balance should be corrected  as “99999999” from 01.04.2011 to 30.11.2011 and also  from  01.12.2011 to 31.03.2012. Otherwise IBB will be limited to Rs.1 lakh and 2 lakh only"

            Hence, it is kindly requested to run the discrepancy option in Bridge Software to identify the discrepancies before running the Annual Interest calculation in V2 software. After running the Annual Interest calculation, once again run the discrepancy option to identify the interest corrections between the annual interest of V2 software & Sanchay Post  software.

            The difference if any in (Interest) V2 SBCO may be corrected through Interest Rectification Register and (Difference in Interest) Sanchay post corrected  through OM/ Maintaining separate register . After reconciliation of this process , one copy of Annual Interest Statement should be sent to the sub office for necessary action.  In the case of minus balances, if it could not be reconciled at your end, please raise objections for reconciliation.

 I reiterate the procedure for running interest statement 2011-12 in V2 SBCO for ready reference  to our SBCO staff

            PROCEDURE FOR SB/NSS/PPF ANNUAL INTEREST CALCULATION IN V2 SBCO SOFTWARE

1. Clear all the minus balances before running the IBB calculation
2. Raise objections for the remaining minus balances accounts for reconciliation with passbook.
3. Clear all the Un-posted items through the option .1. – Transaction – Modification – LOT – F6 option – Option .2. Account creation –enter the account number – enter the binder number instead of ‘UP’ binder
4. Enter the IBB for transfer-in accounts and Revival accounts thro option – Utilities –IBB entry

5.      Delete the duplicate account number through the ‘SBX’ software – Misc option –Delete duplicate number – Delete the second record one by one by using Ctrl + T key

RECONCILIATION: Before running annual interest statement, run the discrepancy once again to pair the balances of v2 sbco & Sanchay post balances.

1.      After tallying the SB63 office wise figure with V2 grand summary figure, do the backup in HDD and CD.

2.      Check up the financial year as 01.04.2011to 31.03.2012 in the option – Master Maintenance – System Admn – 3.HO Details

3.      Check up the Interest Rate –

i)                    SB/JA/JB/PEN –  01-04-2011 to 30.11.2011 =3.5% and

                                         01.12.2011 to 31.03.2012   = 4 %

ii)                  PPF – 01-04-2011 to 30.11.2011   =  8% and

                      01.12.2011 to 31.03.2012    = 8.6 %

iii)                 NSS87/92 – 7.5%

4.      No interest for the Public A/c, Security A/c , MVSD , TA  w.e.f. 01.01.2006

5.      Change the Financial year setup as given below , before running annual interest calculation for SB /PPF/NSS87 & 92 categories

CATEGORY	FROM DT	TODT	INTEREST	NO OF MONTHS	MIN BAL	MAXBAL
SA	01-04-2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999
JA&JB	01.04.2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999
TP	01-04-2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999

REMARK: The interest period from date and to date for the previous financial year is to be deleted.

NOTE:  While checking 5% interest and comparing with Sanchay Post Interest , If IBB for any  period from 01.04.2011 to 30.09.2011 exceeded the limit of Rs.100000 for SA and for Rs.200000 for JA &JB ,necessary I.A. correction may be given.

CALCULATION OF INTEREST:

1.      Run the index service for all offices

2.      Run the update option for all offices

3.      Again, run the index services for all offices

4.      Run the IBB CALCULATION  - select the option Office wise / Yearly for all offices [To run Annual interest]

5.      Again, run the update option & Index services for all offices

6.      Run the service charges option – Report – Annual Report – 4.Service charges

a.      Before given ‘Yes’ i.e. deduction of service charges, take service charge print out, since after given ‘YES’, for the deduction of service charges, due to software problem, the service charges for some accounts are not displayed in the print option.

7.      Give “Yes” to deduct the service charge [The service charge will be automatically adjusted in the office wise Register SB63 on 31.03.2012 as With – Part II ]

8.      Again, run the update option & Index service for all offices     

    9.  Now, the Interest statement is ready to print

SERVICE CHARGE

1.      Separate service charge list for each office is not required, since the same is shown in Annual Interest Statement.

2.      Take a print of grand summary of service charge THREE COPIES – Report – Annual Report – 6.S.Charge [SB63] - [SBCO – SB BRANCH – ACCOUNTS to adjust under UCR]

RECONCILIATION: After running annual interest statement, run the discrepancy once again to pair the balances of V2 SBCO & Sanchay post balances

ANNUAL INTEREST STATEMENT / SILENT LIST PRINT OUT

1.      Take Interest statement    one  copy   and keep it with SBCO after comparing  with the interest  received from Sanchay post.

2.      Take “SBCO DIRECTORY’ backup in CD and sent to AO, ICO

UPGRADATION

1.      Before running this option, run the index service for all offices

2.      Check the Financial year as 01.04.2011 to 31.03.2012

3.      Run the Up-gradation option – Master maintenance – Up-gradation – select all Offices – give ‘yes’

4.      After Up-gradation, logout from the SBCO menu, again Login and run the index service before first operation

Thanks to
Mr. T.RETNASWAMY
CS, AISBCE Union
TN CIRCLE.

SB ORDER NO. 18/2011 - Procedure to be followed during voucher checking by SBCO staff - a clarification regarding

SB ORDER NO. 18/2011

No.116-01/2011-SB(AO)

Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg,

New Delhi-110001, Dated: 13.09.2011

To

All Heads of Circles/Regions

Addl. Director General, APS, New Delhi.

Subject:- Procedure to be followed during voucher checking by SBCO staff-a clarification regarding.

Sir / Madam,

The undersigned is directed to say that procedure of checking of vouchers of deposits / new accounts opened / withdrawals /closures of accounts etc. under various schemes have been laid down in the Postal Manual of Savings Bank Control, Pairing and Internal Check Organization. The work of SBCO is to ensure that all relevant Rules / procedure and orders issued from time to time are followed by the operative staff in the post offices.

2. It has been brought to the notice of this office that some of the officials working in the SBCO are of the view that Rule and Procedures laid down in various POSB Manuals are not meant for SBCO. It is clarified that though it is duty of the operative staff in post offices to follow the laid down rules and procedures in various POSB Manuals and SB Orders issued from time to time, SBCO staff is also equally responsible to ensure that operative staff is following the rules/procedure and orders issued from time to time scrupulously and in case of any violation found during voucher checking, an objection has to be raised as per laid down procedure in the Manual of SB Control, Pairing and Internal Check Organization.

3. It is requested that necessary action may be taken immediately to circulate this clarification to the field units particularly SBCO staff.

4. This issues with the approval of DDG(FS).

Yours faithfully,

(Kawal Jit Singh)

SBX - SBCO Assistant Patch - Updated

SBX - SBCO Assistant Patch

Download


Features:

• Vouchers Checking Report from SB Category
• Minus Balance Report Summary, Single office, all offices, for particular period….
• Modify transactions SB / RD / MIS Datewise
• Binder Number Updation
• Statistical Register - Monthly , Quarterly, Annual …
• Find / Delete Duplicate Account No.
• Report on Total No. of Accounts in each category
• Delete Whole date Transaction, if any problem…
• Report on Closed Account with Balance or Minus Balance, etc
• Silent Account List
• Transaction without OB
• Report on Closed Account Having + Balance or - Balance

Procedure to Copy / Install
Unzip and Paste into C:\SBCO\SB
Fresh Users Copy all the unzipped files to C:\SBCO\SB\
( Note : If already exist Replace SBX.EXE only )
Create a Batch file in the name of SBX

Model Patch File

C:\> Edit SBX.bat
@echo off
CD\SBCO\SB
FOXPRO SBX
CD\
CLS
Save the file and create a Desktop shortcut

--------- for Fresh Users only -------
For Vouchers Checking
Dos Prompt
C:\SBCO\SB>
FOXPRO
USE SB_POS
MODI STRU
insert NAMECODE width 4 ( next to offcode )
save ( Ctrl+W)
Quit


Default Password : RAJA


Dear SAs, Please inform to SBCO staffs, if V2SBCO Module is working in your HOs

CBS TOTAL SOFTWARE - BY MURALIDHAR Y.R. ( Mysore WCTC)

This Software aims at Total Solutions for CBS Reconciliation Work

Through this software Discrepancy list can be generated at Head Office itself by obtaining Last Balance Report file (DAT files) from SO through e-Mails. By this physical movement of CBS Team members can avoided to the extent possible. This reduces financial incurence in form of TA/DA.

Head office can have a check on SO balance whenever desired. HO can save lot of man power and time by concentrate only on discrepant a/c.

This software compares the CBs of V2 SBCO & Sanchay Software

This software will not calculate any Closing Balance. It uses the Closing Balance of V2 and Last Balance Report of Sanchay Post.

This software will not generate discrepancy list as on a "Given Date"

This software compares Closing Balance of V2 (i.e. upto which V2 Data is updated). As such Last Balance report in Sanchay should be generated by giving "As On Date" as SO date upto which V2 Data updated

Specification of V2 SBCO and Sanchay installation path is a must. While entering the path do not type "\" at the end of the path. You can just provide the Path as C:\SBCO OR D:\SBCO

Use index services, and update balance option in V2 SBCO before using this software.

If you would like to use the utility services in this software, please ensure a proper back-up of V2 files.

Update all the patches in Sanchay software before generation of Last Balance Report. Last Balance report file (SB.DAT/RD.DAT/MIS.DAT etc) will be usually stored at sub folder path "SP5\OT" if generated through Online option, or at "SP5\DE\RD" etc if generated using Data Entry Modules.

This software treats "Non Listed Sanchay A/cs in Last Balance Report" as discrepancy. As such kindly give importance for "View Excluded A/cs" option in "Last Balance Report" and take corrective steps to include "Live A/cs" into the list.

At the end of the discrepancy report a summary will be generated. The total number of a/cs in summary is "sum of V2 Live accounts and Number of Sanchay A/cs in excess of V2 a/cs" as this software compares V2 Balance to Sanchay and also Sanchay to V2.

Excess of Sanchay a/c over V2 Accounts are mainly because of

a. non marking of Closed or Transfer remarks

b. No entry in common index a/cs

c. Non effecting of inward transfers in V2

d. Listing of accounts having Zero Balance.

It is possible with this software to tally the Amount and also number of accounts in V2 and Sanchay.

Check of the Closing Balance as per V2 and Sanchay at the end of the report. If there is any discrepancy in V2 Closing Balance with that of Control Register Figure, use options under "UTILITIES" option in this software. In case of any discrepancy in Sanchay Balance kindly regenerate the Last Balance report either through Online or through Data entry Module. After this re try generation of Discrepancy List.

Under Utility option,

a. Missing OB will be added to ACC file with Name "ADDED ACCOUNT"

b. Duplicate account will only be listed. Corrective action has to taken by the user, by noting down the account number.

c. Re-arrange of binder number will be as per Ledger Chart. If any account range is missing in the ledger chart, then the account will be brought under "UP" binder.

d. Account wise balance will report CB of From a/c to To a/c

e. Miseleneous option excess a/cs in OB files will be removed and also corrective action i.r.o missing Office Code in Transaction file can be taken

At most care is taken before release of this software. However if any drawbacks are found in the software please give your feed backs through any of the contact details provided in next window.

Attension

ALL THE USERS OF THIS SOFTWARE ARE REQUESTED TO REGISTER THEIR E-MAIL IDs WITH THIS SOFTWARE'S E-MAIL ID cbstotal@gmail.com FURTHER QUERIES/ENHANCEMENTS/UPDATIONS WILL BE DIRECTLY DELIVERED ONLY TO REGISTERED E-MAIL IDs. AS SUCH REGISTER YOUR E-MAIL IDs WITHOUT FAIL.



CBS TOTAL SOLUTION SOFTWARE : DOWNLOAD

Download Manual

Source : http://cbstotal.blogspot.com/

SBCO Data Backup Software

This SBCO Backup.exe developed by the R&D Section, Central Region, Trichy. This exe helps to copy the desired category of dbf files into the local, external hard drive and remote server in a closed network.

Installation of Winrar software compulsory ( for Zipping of files)


1. copy the attached sbco backup exe in the root drive of the (may be c:\ or d:\ )sbco computer.
2. Make short cut to that sbco backup exe

3. A folder named 'sbcotempbak' must created in the c: or d: drive of the system.

4. winrar software must be installed in the system at c: drive.

5. The other information's are self explanatory.

6. Use External storage device. If not available, give one local Hard Disk path

Download