EXPRESS PARCEL POST - OPERATING PROCEDURE

EXPRESS PARCEL POST - OPERATING PROCEDURE

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RList 2.0 Complete Setup

RList for DO-Complete Setup

RList for DO (Portable)

RList for Bulk Customer-Complete Setup
RList for Bulk Customer(Portable)

Note:These are tested in Windows XP and Windows7 only.May not work in Windows Vista.
Bug fixed:
While sending compressed folder,sending attachment twice fixed.

Source : http://srfix.blogspot.in/

RList for D.O only

RList with auto zip file creation function for DO use is available for download.

Improved feature: No need to compress the folder,No need to attach the folder.These are looked after by RList.

Complete setup will be available shortly.

I need your feedback/comments to improve this before compiling setup.

Important:
Please copy vbzip10.dll file from MustHave folder to 
C:\Windows\System folder.

Steps:
1.Download the zipped folder
2.Unzip it.
3.Copy vbzip10.dll file from MustHave folder to C:\Windows\System folder.
4.Configure Office Details, email settings.
5.Export Bulkbooking and Dataentry table from the old database to new database.
(Get the assistance of SA)

4.Please check the working and mail comments to srputtur@gmail.com

RList for Bulk Customer

RList for Bulk customers is available for download.This is intended for Bulk customers and hence I have removed RLs received entry and Branches.If used in DO,Branch name to be typed.
Improved feature: No need to compress the folder,No need to attach the folder.These are looked after by RList. This option with earlier RList for DO use (ie with option for receipt of RLs)
will be uploaded shortly.

Complete setup will be available shortly.

I need your feedback/comments to improve this before compiling setup.

Important:
Please copy vbzip10.dll file from MustHave folder to 
C:\Windows\System folder.

Steps:
1.Download the zipped folder
2.Unzip it.
3.Copy vbzip10.dll file from MustHave folder to C:\Windows\System folder.
4.Configure Office Details, email settings.
5.Export Bulkbooking table from the old database to new database.
(Get the assistance of SA)

4.Please check the working and mail comments to srputtur@gmail.com

RList with Pincode Database

To download RList with Pincode database,click the below button.

New Users:

1. Download RList version 1 complete setup and install. Download

2. Download the latest updated RList.exe with RList.mdb. Replace the RList .exe and RList.mdb in C:\Program Files\RList folder

3.Configure Office Details,email settings,Branches

4.Start using.

Existing users:

1.Download the latest updated RList. exe with RList.mdb. Replace only the RList .exe C:\Program Files\Rlist folder

Pl do not replace RList.mdb

2.Open downloaded RList.mdb. Select Pincode Table

3.Right click on Pincode Table Select the option Export.

4.Browse the destination for export as C:\Program Files\Rlist\Rlist.mdb

5.After export,confirm that Pincode table available in C:\Program Files\Rlist\Rlist.mdb

6.Start working.

7.If you are using Rlist 1.0, pl execute RList-Patch to get the database upgraded to version 2.0

TIPS for work:

1. Pl change your paper size to “Letter” in printer setting. Else ,you will get error while printing the report.

2. When you click, Bulk booking menu, Data entry window will appear with a delay.Pl wait for it appearing. This is because of loading of Pincode database.

3.While booking the RL, in destination field-type first a few letters of the PO and press Down arrow. Select the correct PO.Then Press Enter. Then the Pincode will appear automatically.

4. If any modification is needed in the Pincode database, you can do it in menu-Pincode data

5. If Station articles are booked, book them with Pincode 000000

6. While sending email, please send zipped file only. Never send the text file as it is.

If sent as text file, it will get junk characters and cannot be uploaded to Despatch.

Please send your feedback to:

srputtur@gmail.com

0-9480241024

Source : http://srfix.blogspot.in/

RList 2.0-Bugs fixed

Bugs noticed:
1. When clicked + Button the barcode prefix was changing to RK instead of configured prefix.
2. Barcode starting from 0 was not accepting.
-Both bugs fixed.
3.When exporting,if already export was done once,the file was not rewritten in some systems. Now,while exporting,if the days folder already exists,message will be displayed and the folder will be deleted. Then you can export the data afresh.

Those who have downloaded RList 2.0 please download the new updated file.

RList Version 2.0

Upgradation of RList:

1.Download Patch and place the exe in the folder in which Rlist.mdb exists. Execute Patch file. This will update the database.

2. Download the new exe. Replace the old exe with new exe. Run new exe.

Go to menu-Configure-Office Details

Configure Barcode Prefix eg: RK

Changes in ver 2.0:

1. For bulk booking,first enter todays first number of RL instead of last number of previous day.

2. Enter the eight digits of the barcode of first letter. It will auto increment. No need of using barcode reader. In case of change in the barcode you can type the desired number in 8 digit box and click ok. You can also use + button to change the barcode.

3. If you want to type the details in uppercase, provision is made.

4. Search of booked articles is changed to Addressee based.

For complete setup, you can use version 1.0 and upgrade it to version 2.0 Download version 1.0

Complete setup for bulk booking by customer will be provided shortly.

To download Patch and RList 2.0 exe click the below button.

Courtesy : http://srfix.blogspot.in/

Review of Speed Post discount structure and operational mechanism

Review of Speed Post discount structure and operational mechanism

To view the Department of Posts OM No.57-02/2010-BD&MD dated 16.05.2012 Click here.

Review of Speed Post Discount Structure and Operational Mechnism

To view Directorate's Order No. 57-02/2010-BD & MD, dated 13th April, 2012, please click here.The order is effective from 1st May, 2012.

Manner of delivery of Speed Post articles containing Passport

To view Directorate's Order No.57-01/2010-BD & MD, dated 11th April, 2012, please click here.

New system of bag number in Mail System discontinued:

       Bag Numbering System discontinued:

Bag Numbering System introduced by the Deparment in the year 2007 discontinued by the department with immediate effect vide letter no. 18-7/APS-D Dated 22.03.2012

 

 

Government of India

Ministry of Communications & IT

Department of Posts

Mail Business (Development & Operations) Division

Dak Bhawan, Sansad Marg,New Delhi-110 001

No. 18-7/APS-D Dated 22.03.2012


To
All Heads of Circles


Subject:_-Introduction of New system of bag number in Mail System


This has reference to Directorate memo of even number dated 15.11.2006 on the subject cited above, vide which a new system of bag number was introduced with effect from 1st January, 2007.


1. After a review of the functioning of the bag numbering system, it has been decided to discontinue the bag number system with immediate effect.


2. This may be brought to the notice of all concerned.

(Rishikesh)

Director (Mail Management)

CLICK HERE FOR DETAILS


Older Post

UID (AAdhar) Delivery Instruction

Reasons	Explanation	Action	Uploaded info speednet
Addressee not available at time of delivery	Door locked/addressee not available at the time of delivery for addressee specific articles	Intimation server	Intimation served
Addressee moved	Address has moved from the address and has left instructions as to redirection of his communication	Article NOT TO BE REDIRECTED BUT RETURNED TO THE “RETURN” ADDRESS AS MENTIONED ON THE uid LETTER COVER ON THE SAME DAY	Return to the sender
Item refused by address	Addressee refused to accept the article	RETURNED TO THE “RETURN” ADDRESS AS MENTIONED ON THE uid LETTER COVER ON THE SAME DAY	Return to the sender
Deceased	In case of addressee specific article, if the addressee has deceased		Return to the sender
Insufficient address	The address given on the article is incorrect, however the addressee can still be located and delivery can be made within the same office	Article NOT TO BE REDIRECTED BUT RETURNED TO THE “RETURN” ADDRESS AS MENTIONED ON THE uid LETTER COVER ON THE SAME DAY	Return to the sender
Insufficient address	Address given on the article is not complete-like name of street, house number, locality etc are not given	Article NOT TO BE REDIRECTED BUT RETURNED TO THE “RETURN” ADDRESS AS MENTIONED ON THE uid LETTER COVER ON THE SAME DAY	Return to the sender
Addressee cannot be located	There is no person of that name at the address or addressee ha gone away without leaving any instruction as to the disposal of correspondence and no reliable information is available about his/her new address		Return to the sender
UNCLAIMED	Intimation was served but the article was not taken delivery of by the addressee or his/her representative till the date of retention of the article in the office	Return of the “return” address as mentioned on the UID letters cover after the completion of period of retention (i.e 7 days following the day of receipt) at the post office	Return to the sender
Missent	The Address is correct  bu it fails in delivery area of another office	Article to be redirected to the address as mentioned on the UID letter on the same day	Return to the sender

COPY OF LETTER NO – BD & MD dated 06.06.2011

  

UID Time limit 

Delivery in Departmental offices :14 days

Delivery in Branch offices:17 days

Courtesy :  satirur

Proposed new postal security standards for International Mail

The UPU’s official bodies, the Council of Administration and the Postal Operations Council, last week endorsed a proposed resolution on minimum security standards for international mail.

The proposal will be put forth for formal adoption by UPU member countries at the 25th Universal Postal Union Congress in Doha, Qatar, in September/October 2012.

 

If approved, the proposed standards would force Posts worldwide to apply measures to better screen international mail and take custody of it. Posts would have to apply minimum security standards to critical facilities in their network, such as international offices of mail exchanges, which process arriving and departing international mail.

According to UPU Postal Security Expert David Bowers, the standards would establish a security baseline to the global postal network, thus reassuring civil aviation and customs organizations that international mail has gone through minimum screening measures. “Our goal is to harmonize our international standards with the ones developed by the International Civil Aviation Organization to guide air transportation of mail,” explains Bowers.

International effort

The new proposed standards are the result of two years of work by the UPU’s inter-committee on security group. It includes representatives from UPU member countries and major international organizations, such as the International Air Transport Association, the International Civil Aviation Organization, the World Customs Organization and the United States Transport Security Agency, among others.

The UPU set up the group to tighten security standards for the global postal supply chain after rigorous TSA screening measures were unilaterally applied to international mail travelling to the United States in late 2010 after two packages containing bombs were found on private courier flights destined for the United States. The packages, sent from Yemen, were intercepted in Dubai and the United Kingdom.

The UPU launched a concerted effort among all relevant parties to come up with standardized security standards for the global postal supply chain to increase the security of mail travelling by air.

Member countries had adopted recommended security standards at the last Universal Postal Congress in Geneva in 2008, but there was no obligation to implement them.

Source: Universal Postal Union News

RESTRUCTURING OF THE EXISTING OPERATIONAL NETWORK AND PROCESSING ARRANGEMENT FOR 1ST CLASS REGISTERED AND UNREGISTERED MAILS-IN KERALA CIRCLE

RESTRUCTURING OF THE EXISTING OPERATIONAL NETWORK AND PROCESSING ARRANGEMENT FOR 1ST CLASS REGISTERED AND UNREGISTERED MAILS

            As per Directorate O.M.No.30-7/2012-D dated 01-02-2012, Circle Office, Tiruvananthapuram, vide letter No: Mails/ 310-131/ Vol II dated 09.02.2012, has issue

instructions regarding the restructuring of the existing operational network and

processing arrangement for 1st class registered and unregistered mails, which will be  introduced w.e.f 15th February 2012.

A copy of the order is exhibited below:

No. Mails/310-131/Vol.II Dated at Trivandrum-33, the 9-2-2012

As per Directorate O.M.No.30-7/2012-D dated 01-02-2012 copy of which was already

forwarded to ROs vide this e-mail dated 02-02-2012, restructuring of the existing

operational network and processing arrangement for 1st class registered and unregistered mails should be introduced w.e.f 15th February 2012.

In connection with the new operational arrangement, the following instructions are being issued with regard to Registered and first class unregistered mails:

1. TD and NTD concept

TD mails : Mails meant for delivery by the Post Offices mapped

to the own mail office(L1 or L2)

NTD mails : All other mails (outgoing) except TD

2. Closing of TD and NTD bags

Separate TD and NTD bags with registered and unregistered articles are

to be closed.

3. The registered bag for NTD should be included in the bag closed with unregistered

NTD contents. Similarly the registered bag for TD should be included in the bag closed with unregistered TD contents

4. Mail office should include account bag closed by the HOs to the SOs in the bag closed to the concerned Post Office.

5. Account bag closed by a SO to its HO should be included in the TD bag closed to its own mail office.6. The present system of routing account bags by HOs to its linked SOs in account TBs addressed to their own mail offices should continue.

7. Mail offices and Post offices may close plural registered bags, depending on the

quantum of mails.

8. Post Offices would continue to retain station articles i.e., registered and unregistered articles to be delivered from the same Post Office.

9. The present system of sending articles through account bags from HO to SOs and vice versa for delivery in those offices would continue.

10. Preparation of LBs/RBs

Mail offices (both L1 and L2), except the linked one, should prepare

LBs and RBs for the following HOs:

(a) TrivandrumGPO

(b) Kollam

(c) Alappuzha

(d) Kottayam

(e) Ernakulam

(f) Thrissur

(g) Palakkad

(h) Kozhikode

(i) Kannur

LB/RB should invariably be prepared by one mail office (L1 or L2) for another for which there is no bag closing. If there are more contents, the LB should be closed in a bag clearly labelled to the mapped mail office with the name of the LB in brackets. eg:" Tiruvalla RMS (LB for Kayamkulam RMS)"

The existing arrangement for bag closing at Business Post Centres and Mail Business Centres handling outward bulk mails would continue for the time being

Greeting and invitations are to be treated as first class mails in sorting and in  transmission.

1. The Network

The existing mail offices have been classified into Level 1(L-1) and Level 2(L-2) mail

office. Across India there would be 89 L-1 and 244 L-2 mail offices in the new mail network for 1st class registered and unregistered mails. The details of all the L1 offices, and the L2 offices under each L1 office, in respect of Kerala circle are as follows:

Sl No.	Name of L1 mail office	Name of L-2 Mail office under the L1
1	Thiruvananthapuram	NIL
2	Tiruvalla RMS	1.Kollam RMS 2.Kayamkulam RMS
3	Kottayam RMS	1.Changanassery Sorting 2.Thodupuzha Sorting
4	Kochi Sorting Air	1.Aluva RMS 2.Alappuzha RMS 3.Ernakulam RMS
5	Thrissur RMS	1.Irinjalakkuda Sorting 2.Shoranur RMS 3.Ottappalam Sorting 4.Palakkad RMS
6	Kozhikode RMS	1.Vadakara RMS 2.Tirur RMS 3.Thalassery RMS 4.Kannur RMS 5.Kasaragod Sorting

  In the new arrangement a Post Office should be mapped to only one mail office ie.,

either L1 or L2. The all India list of L1 and L2 mail offices for 1st class registered  and

unregistered mails in the new network arrangement is given as Annexure I &II

respectively.

2. Manner of closing of bags with registered and unregistered 1st class mails

(i) In L-1 Offices: All L1 mail offices will directly close bags everyday irrespective of the volume of the contents, to the following offices:-

(a) All the other 88 L-1 offices across the country

(b) All L-2 offices mapped to it, if any.

(c) All Post Offices mapped to it.

(d) Exceptional categories, pending approval from Directorate based on statistical

justification and delivery advantage:

(e) From L1 office to selected L2 offices of other L1

(f) For other L2 offices in the neighboring circles

(Proposal has been submitted to Directorate for obtaining permission to close the abovecategories along with justification. Approval, on receipt, will be communicated).

(ii) In L-2 Offices: All L-2 offices will directly close bags on a daily basis to the

following offices:-

(a) Its own L-1 office.

(b) The other L-2 offices under the own L-1.

(c) All the Post offices mapped to it.

(d) Exceptional categories, pending approval from Directorate based on statistical

justification and delivery advantage:

(e) Selected L-1 offices.

(f) Selected L-2 offices under other L-1 offices

(g) L1/L2 offices in the neighboring circle.

(Proposal has been submitted to Directorate for obtaining permission to close the above categories along with justification. Approval, on receipt, will be communicated)

(iii) In Post Offices: All Post offices will close:-

(a) 2 bags to its own mail office-one bag with TD( articles deliverable by the POs of the own mail office L-1 or L-2) and the other with NTD( all outgoing articles).

(b) 2 registered bags closed for TD and NTD on the above lines. They should be included in the respective TD and NTD bags closed.

(c) Account bag to the HO should be included in the TD bag.

(d) BOs should continue to send all mails to the account office as per the existing

instructions in the account bag closed, subject to further orders.

3. Receipt of bags containing registered and unregistered first class mails

a) L-1 Offices: Will receive bags from:-(i) All other L-1 mail offices across India with mails for its L-2 offices and Post Offices

mapped to it.

(ii) 2 bags from each L-2 mail office- one TD and one NTD. The R bags will be included in the concerned TD/ NTD bags.

(iii) 2 bags each for TD & NTD mails from the own POs which contain the respective TD /NTD R bags.

b) L-2 Offices: Will receive the following bags from:-

(i) One from the mapped L-1 mail office with mails meant for own POs. It will also

contain the registered bag closed by its L-1

(ii) One bag from each L-2 office under the same L-1 with mails for own POs and also

the registered bag closed by that L-2

(iii) 2 bags, from  each of the PO mapped to it-one with TD and the other with NTD

contents. Registered bags are to be included in the respective TD/NTD bags.

c) Post Offices: Each Post office will receive one bag from own mail office with the

contents for delivery by that PO and this bag will also contain the registered bag and the account bag.

4. Routing of 2nd class mails and Parcels

  The present Network Redesign process to come into effect from 15-2-2012 is applicable only for first class mails. The existing system  of routing for second class mails and parcels will continue. Mail offices will close parcel bags and a separate bag with 2nd class mails to other mail offices, regardless of the L-1 and L-2 offices. Mail offices will close separate bags, both for 2nd class mails and Parcels to its own POs wherever there are such articles to be dispatched to these offices.

  Post offices will also close separate bags, both for second class mails and Parcels to its own mail office, if there are such articles booked/posted in that Post Office.

  Mail offices may close RP bags to other mail offices or to post offices only if there are second class registered mails. First class registered articles should not be included in the RP bag under any circumstances.

5. Routing of air mails

Air bags closed by Kozhikode RMS, Thrissur RMS, Tiruvalla RMS and Kottayam RMS

are to be routed through Kochi Airport TMO.Air bags, if any, closed by Kottayam RMS/2, after the dispatch through TV-28 OUT,

should be routed to TVM TMO through TV-28 IN section to avoid delay.

6. Handling of international mails

The existing arrangement for the disposal of outbound international mails through Kochi International Mail Centre /2 will continue. Each mail office should close separate bags to Kochi IMC with outbound international mails.Kochi IMC/I will continue to process the inbound international mails and transfer the articles in LBs/RBs to Kochi Stg Air/2 which in turn will include them in the respective bags closed by it.

7. Role of Ernakulam RMS

At present Ernakulam RMS is dealing with 2nd class mails, parcels and ordinary 1st

class mails. 5 Kochi TD Post Offices are mapped under Ernakulam RMS, which seems to be a mismatch. The case has been taken up with the Directorate to map those 5 POs to Kochi Sorting Air and to identify Ernakulam RMS exclusively for dealing 2nd class mails and parcels. On receipt of reply from Directorate, the decision will be communicated.

Please note that the bags prescribed to be closed between L1 offices, between L1 and L2 offices mapped to it and vice versa, and between L1/L2 offices and POs mapped to them and vice versa, will be treated as due bags.

All the arrangements ordered under Network Redesign are subject to further modification based on review to be conducted after a month of implementation.

Sd/-

( P.Suseelan)

Assistant Director (Mails)