DAILY A/C GENERATION OF A COMPUTERISED SUB POST OFFICE

(*generate a computerized daily account)

this is not a standard operating procedure for Meghdoot. It is only a step by step guide for the beginners to

1.TREASURY MODULE

Login as—SUPER

Password----ok

--------1)tools-------day begin------yes---ok

2. POINT OF SALE MODULE

Login as—SUPER

Password----ok

--------1)tools-------day begin------yes---ok

--------2)tools-------work allocation---(select) operator------ok------close

Login as—OPERATOR

Password----ok

(do the MPCM work…print of receipt etc…………)

3.SUBACCOUNTS MODULE

Login as—SUPER

Password----ok

--------1)tools-------day begin------yes---ok

Login as—OPERATOR

Password----ok

--------1)bo slip----------documents sent to bo------select BO-----ok---write-----close--ok

--------2)bo slip----------common documents sent-----write-------close-----ok

(FOR SENDING OF CASH/STAMP TO BO)

4.TREASURY MODULE

Login as—OPERATOR

Password----ok

------1)payments-------cash to BO------select BO-----write amount(select deno.)----ok---

finish

5.SUBACCOUNTS MODULE

Login as—OPERATOR

Password----ok

------1)bo slip----------cash bag weight-----select-----ok-----write weight-----ok

------2)printing-------BO Slip--------select BO-----print------yes---------ok

(FOR RECIEVING OF CASH/STAMP FROM BO/HO)

6.TREASURY MODULE

Login as—OPERATOR

Password----ok

------1)reciepts--------Branch office receipt-----select BO----ok---- write amount(select

deno.)----ok---finish

------2)reciepts--------Cash from HO/OHO----write HO name---write amount-----ok----

write amount(select deno.)----ok---finish

7. POINT OF SALE MODULE

Login as—OPERATOR

Password----ok

(do the MPCM work…print of receipt etc………)

(Rebooking of BO items is a must)

-------------1)Treasury-----------submit accounts------ (write the balance at a separate

place)---cancel

-------------2)Treasury-----------Cash entry----ok----write amount (the balance) -- select

deno---ok-----finish

8.TREASURY MODULE

Login as—OPERATOR

Password----ok

---------1)Reciepts--------counters------select--------ok-------close

9. POINT OF SALE MODULE

Login as—OPERATOR

Password----ok

-------------1)Treasury-----------submit accounts------ (if balance is zero) ---print

-------------2)tools----------shift end------yes---------ok

-------------3)reports--------transaction report-------detailed-----select type------print----ok

-------------4)reports--------transaction report-------ePayment----select type---print----ok

Login as—SUPER

Password----ok

------------1)Treasury-------account verification--------select-----ok----ok-------cancel

------------2)tools-------shift end-------yes---------ok

10.SUBACCOUNTS MODULE

Login as—OPERATOR

Password----ok

-----------1)data entry---------BO daily account-----select BO----select date----ok----enter

receipt side----ok----enter payment side--------ok-------yes(see and tally the closing

balance)-----ok

----------2)tools---------BO daily account not received-----Click the BO name---ok

Login as—SUPER

Password----ok

---------1)verification------received from BO-----ok

---------2)verification------sent to BO-----ok

---------3)tools-----------BO error entry------select the CLICKED BO-----yes-----ok

---------4)remittance adjustment-------BO daily account----select BO---enter----ok------------

(if both side equal)----finish-----(if both side not equal)----list-----select amount------finish--

------------finish.

Login as—OPERATOR

Password----ok

---------1)printing-----a)Days figure, b)BO summary SB, c) BO summary General, d) BO

summary transit/advance-------print-------yes--------ok

Login as—SUPER

Password----ok

---------1)tools-------day end------yes------ok

11. SB CASH MODULE

Login as—OPERATOR

Password----ok

--------1)transaction-----savings bank receipts-----select head----write amount------ok

--------2)transaction-----savings bank payments-----select head---write amount-----ok

--------3)cash-------submit account---------(write the balance in separate place)---cancel

(if the balance is positive

)

--------4)cash------cash entry------write the amount(select deno)---ok-----finish

12.TREASURY MODULE

Login as—OPERATOR

Password----ok

--------1)receipts------counters---------select-----ok

13. SB CASH MODULE

Login as—OPERATOR

Password----ok

-----------1)cash-------submit account-------------print (if the balance is zero)------cancel

(if the balance is negative

)

14.TREASURY MODULE

Login as—OPERATOR

Password----ok

--------1)payments-------counters------SB counter 1—ok-----write amount(select deno)------

ok-------finish

15. SB CASH MODULE

Login as—OPERATOR

Password----ok

--------1)cash------cash from treasurer------select----------ok

--------2)cash-------submit account-------------print (if the balance is zero)------cancel

Login as—SUPER

Password----ok

-------1)verification------verification of accounts-------select-------ok--------ok

-------exit

16.TREASURY MODULE

Login as—OPERATOR

Password----ok

-----------1)receipts------------other receipts(for entering all other receipts)

-----------2)payments----------a)other payments(for entering all other payments), b) Bill

paid, c)pension payment, d)pli payment etc…………..

-----------3)tools---------stamp sales-------enter the total cash received from sale----write

amount (select deno)-----ok------------enter the select the type of stamp-------write the

amount-------ok--------finish.

-----------4)report----------SO daily account-----prepare afresh----single daily account----

screen------check the daily account----------------ok

Login as—SUPER

Password----ok

-----------1)report----------treasurer’s cash book---------select treasurer----------print-----yes-

---ok

-----------2)sub office--------docs and requisitions------write the documents to be sent with

daily account------close-------yes---------ok

-----------3)tools-------------day end-------------yes------ok

--------4)report----------- DAILY ACCOUNT---------prepare afresh--

-------single daily account------print----------yes---------ok.

Copy to be sent to HO:

1) SO daily account

2) All the documents mentioned in the Daily account

Copy to be kept as record:

1) SO daily account

2) Point of Sale submit account

3) SB cash submit account

4) Treasurer’s cash book

5) BO summary set (i.e. a)Days figure, b)BO summary SB, c)BO

summary General, d)BO summary transit, e)BO summary advance)

 
by Udit Borah, Instructor, WCTC, Tezpur  / Courtesy : katiharho.blogspot.com