Procedure for Supplementary Accounts

Here explains the steps to be followed in generating the Cash account for March, supplementary cash book as well as the supplementary cash account and later the general cash book. Great care may be taken in proceeding with the work. So, please go through this document entirely, before the work on supplementary accounts is taken up 

Declaring the working days for March and April

       During the month of March, when the Day begin is done for the first time in the sub accounts module, the Supervisor is expected to enter the last working day in the month of March and the first working day in the month of April. For the current year 2013, it will be 30.3.2013(last working day in March 2013) and 01.04.2013(first working day in April 2013). This is taken as the default value in the application. This may kindly be checked up(use the menu Tools – Supplementary dates working as Supervisor). If there are some other dates, they may be changed to 30.3.2013 and 01.04.2013 respectively, before 30th March.

Regular cashbook during the month of March

       Regular work in all the modules leading to the generation of cashbook can continue up to 30th March in the usual course and there is no change

Generation of cash account for March (regular)

       All HOs should note that cashaccount for March (regular) should be generated before supplementarytransactions commence. So, on the first of April, the accounts branch has to generate cash account for March, preferably before day begin is done in sub accounts module (though this is not a precondition, it ensures that work in supplementary accounts is not started)

Work in supplementary accounts

       Please note that the Meghdoot moduleprovides for seven supplementaries. Daily accounts of all sub offices for March should be obtained latest by seven supplementary and incorporated in the accounts. 

      After the cash account for March 2013 (regular) is generated, day begin can be done in sub accounts module in the usual course.

First supplementary

        Daily accounts received should be segregated between those of March and of April and bundled separately. The daily accounts of April should be entered using the usual menu Data entry – SO daily accounts and selecting the appropriate SOs. Note that supplementary daily accounts should not be posted using this menu. The daily accounts of March should be posted using the menu Supplementary – SupplementarydataSO. On completion of the posting, printing of SO summaries can be taken separately for regular and supplementary (for supplementary, use the menu Supplementary – Printing SO reports). Other tasks of preparing SO slips should be done in the usual course.

At the end of the day, remittances should be verified in the usual course. After such verification, daily account adjustments for remittances of daily accounts of April should be done in the usual coursefirst. Thereafter, the adjustment of remittances in March daily accounts should be taken up using the menu Supplementary – Remittances – SO daily account. While carrying out such adjustments, note down the details of remittances made by SOs in March which are acknowledged in April (called technical transit).

On completion of the adjustment of remittances as per daily accounts, view

the transit and advance items pending in the following sequence

1.  Regular transit and advance using the menu Transit – SO transit

figures or SO Advance figures

2.  Supplementary transit and advance using the menu Supplementary –

SO Transit figures and SO Advance figures

3.  Consolidated transit using the menu Supplementary – Consolidated transit – Technical transit

Note that the third item will show you all the remittances in transit including

those of April.

     Now please add the technical transit items, using the  Add button here. Please note that such items added will not appear here on the day of adding but will be available in the print out. This has to be invariably done for the supplementary accounts to tally correctly. This technical transit item which will remain pending for adjustment throughout the supplementary period will automatically get adjusted after the last supplementary when you move over to the regular accounts On completion of such addition, the operator should take the print out of transit and advance summaries for both regular and supplementary transactions.

Now, the accounts branch can generate the cash book for first supplementary.

    While the supplementary transactions are pending, regular cash book should not be generated.

The HO can generate only the HO summary and regular SO summary for the days when supplementary accounts are pending.

On completion of all these tasks, day end can be done in all the modules of Meghdoot for the first April

Second and third supplementary

      The same process as above should be repeated for second and third supplementary(if any) during which period regular cashbook should never be generated. Technical transit items should be added as in first supplementary.

        On the day of last supplementary when all the remaining daily accounts of March 30 are received, the details of balances(red ink particulars) for the HO and SO balances of all SOs of date 30.3 should be noted down. The total of technical transit and the unadjusted transit of March, corresponding to the details of closing balance as per Supplementary cash book should also be noted down. These details are required for generation of supplementary cash account.

Supplementary cash account

     On completion of all the supplementaryaccounts and on generation of the cashbook for the last supplementary, the supplementary cash account can also be generated.

     The accounts branch has to now access the cash account menu and select the March month. A dialog box will come up prompting to furnish details of balance.

      Click the Yes button. In the next window, you will find the details of closing balance of March as furnished initially. You have to now edit this figure to enter the details of SO balance and transit for the last supplementary (HO balance need not be changed) and generate the supplementary cash account. The cash account will now furnish the transactions including that of supplementaries and also the red ink particulars correctly.

        After the supplementary cash account is generated, the regular cash book can be generated from the next day onwards

Regular cashbook for April

       It is reiterated that regular  cash book generation should never be attempted when the supplementary accounts are still in progress. You can proceed with generating regular cashbook from the subsequent day onwards (and also for 1st April and subsequent days) after the last supplementary including.

Note : minimum one supplementary is compulsory

Source: ptc mysore 

via : potools.blogspot.in

Revised Reservation Fee, Supplementary Charge for Super fast Train and withdrawal of Enhanced Reservation Fee from 1st April, 2013

Reservation Fee and Supplementary Charge for Superfast Trains and Withdrawal of Enhanced Reservation Fee to be Effective from 1st April 2013
It has been announced in Railway Budget 2013-14 for revision of Reservation Fee,Supplementary charge for Superfast Trains & withdrawal of Enhanced Reservation Fee. The revision will come into effect on tickets issued on and after 01.04. 2013 The details of these reservations are as under:-


(i) Reservation Fee:-

Class	Revision Fee (in Rs.)
	Existing	Revised
Second	15	15 (No change)
Sleeper	20	20 (No Change)
AC Chair Car	25	40
AC-3 Economy	25	40
AC-3 Tier	25	40
First Class	25	50
AC-2 Tier	25	50
AC First	35	60
Executive	35	60

(ii) Supplementary Charge for Superfast Trains:-

Class	Supplementary Charge for Superfast Trains (in Rs.)
	Existing	Revised
Second	10	15
Sleeper	20	30
AC Chair Car	30	45
AC-3 Economy	30	45
AC-3 Tier	30	45
First Class	30	45
AC-2 Tier	30	45
AC First	50	75
Executive	50	75

 Source: PIB (Release ID :94296)

Useful Facts about Nobel Prize

The Nobel Prize in Literature is one of the five Nobel Prizes established by the will of Swedish industrial tycoon Alfred Nobel in 1895. It has been awarded annually since 1901 (minus a few years when it was not awarded). 

It is considered the world’s most reputable prize for literature — and by far the most lucrative, with the prize money amounting to circa US$ 1 million or more.note This is owed to Nobel’s intention that the prize should allow laureates to continue their work unaffected from any further financial concerns. 

The prize is awarded by the Swedish Academy. Nomination of candidates can only made on request, of which there are a few thousand each year. The decision-making process takes up more than nine months, from the nomination deadline on January 31 to the announcement of the winner in early October. The Nobel Prize Award Ceremony note each year takes place on December 10 (the anniversary of Alfred Nobel's death) in Stockholm. The prize is presented by the King of Sweden.

Useful Facts about Nobel Prize

Every year since 1901 the Nobel Prize has been awarded for achievements in physics, chemistry, physiology or medicine, literature and for peace. The Nobel Prize is an international award administered by the Nobel Foundation in Stockholm, Sweden. In 1968, Sveriges Riksbank established

The Prize in Economics, as it is referred to by the Nobel Foundation, was established and endowed by Sweden's central bank Syeriges Riksbank in 1968 on the occasion of the bank's 300th anniversary, in memory of Alfred Nobel

Nobel Prize in Physics 2012 The Nobel Prize in Physics 2012 was awarded jointly to Serge Haroche and David J. Wineland "for ground-breaking experimental methods that enable measuring and manipulation of individual quantum systems

Nobel Prize in Chemistry 2012 The Nobel Prize in Chemistry 2012 was awarded jointly to Robert J. Lefkowitz and Brian K. Kobilka "for studies of G-protein-coupled receptors

Nobel Prize in Physiology or Medicine 2012 The Nobel Prize in Physiology or Medicine 2012 was awarded jointly to Sir John B. Gurdon and Shinya Yamanaka "for the discovery that mature cells can be reprogrammed to become pluripotent

Nobel Prize in Literature 2012 The Nobel Prize in Literature 2012 was awarded to Mo Yan "who with hallucinatory realism merges folk tales, history and the contemporary

Nobel Peace Prizein Peace 2012 The Nobel Peace Prize 2012 was awarded to European Union (EU) "for over six decades contributed to the advancement of peace and reconciliation, democracy and human rights in Europe".

Nobel Memorial Prize in Economic Two Americans, Alvin E. Roth and Lloyd S. Shapley, were Nobel Memorial Prize in Economic on Monday for their work on market design and matching theory, which relate to how people and companies find and select one another in everything from marriage to school choice to jobs to organ donations

The Indian who got Nobel prize

Ronald Ross Ronald Ross, born in Uttrakhand, , in 1857 was awarded the Nobel Prize in Physiology or Medicine in 1902 for his work on Malaria

Rudyard Kipling Rudyard Kipling, born in Mumbai , 1865 , was awarded the Nobel Prize in Literature in 1907

Rabindranath Tagore Rabindranath Tagore became the first non-European to win the Nobel Prize in Literature in 1913.

C.V.Raman C.V.Raman was born at Thiruvanaikaval, Tamil Nadu. Awarded the Nobel Prize in Physics n 1930 for the effect named after him.

Mother Teresa Awarded the Nobel Prize in Peace - 1979 to Mother Teresa in recognition of her "work in bringing help to suffering humanity

Amartya Kumar Sen Amartya Kumar Sen who was awarded the 1998 Nobel Memorial Prize in Economic

Subrahmanyan Chandrasekhar, Subrahmanyan Chandrasekhar shared the Nobel Prize in Physics 1983 '"for his theoretical studies of the physical processes of importance to the structure and evolution of the stars

Venkatraman Ramakrishnan Venkatraman Ramakrishnan, born in Tamil Nadu, shared the 2009 Nobel Prize in Chemistry as a US Citizen.

Courtesy : http://postalinspectors.blogspot.in///

Frequently Asked Questions.

DOPT issued clarifications of Frequently Asked Questions regarding admissibility of different kind of leaves, Children Education Allowance, Joining Time Rules, Leave Encashment on LTC, Honorariums etc. for Central Govt. employees. This FAQs can be used as a ready reckoner for day to day service. Links are provided below.

1. Children Education Allowance Scheme (CEA), Joining Time, Honorarium etc.

2. General Entitlement of Leave, LTC, CCL etc..

Frequently Asked Question on Children Education Allowance, Joining Time Rules, Honorarium & Special Allowance for child care for women with disability

Frequently Asked Question (FAQ) on Children Education Allowance Scheme, Joining Time Rules, Grant of Honorarium, Special Allowance for child care for women with disability issued by Department of Personnel & Training published on DoPT website on 25-03-2013.

No. 21011/08/2013-Estt.(AL)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training

****

Establishment (Allowances) Section

Children Education Allowance Scheme (CEA)

Sl.No	Frequently asked Questions	Answer
1	Whether Reimbursement of Children Education Allowance (CEA) for 3rd child is permissible if CEA has not been claimed for 1st and or 2nd child? As per OM date 2.9.2008 CEA is admissible for two school going children does it mean any two school going children?	No. Reimbursement of CEA is not permissible for third child even if reimbursement has not been claimed in respect of first and/or second child. However, as per OM No.12011/03/2008- Estt.(AL) dated 11.11.2008, the Children Education Allowance would be admissible for more than two children where as a result of the second child birth results in birth of twins or multiple children. Further, reimbursement of CEA for the 3rd child is also admissible in case of failure of sterilization operation. Such reimbursement is admissible only for the first child birth after failure ofsterilization operation. This point was further clarified vide O.M. No.12011/16/2009-Allowance) dated 13.11.2009
2	What types of fee are reimbursable? Whether Annual Charges and Transportation fees are reimbursable? Whether reimbursement towards purchase of school bag, water bottle, uniform, shoes and stationery is admissible?	As per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee, admission fee, laboratory fee, special fee charged for agriculture, electronics, music or any other subject, fee charged for practical work under the programme of work experience, fee paid for the use of any aid or appliances by the child, library fee, games/sports fee and fee for extra-curricular activities are reimbursable subject to the condition that the aforementioned fee are charged by the school directly from the student. No reimbursement is permissible for Annual Charges and Transportation fees. Besides, reimbursement for purchase of one set of text books and notebooks, two sets of uniforms prescribed by the school in which the child is studying, one pair of shoes, in an academic year are reimbursable. Uniform include all items of clothing prescribed for a day, as uniform by the school, irrespective of colours/winter/summer/PT uniforms. Reimbursement of school bags, pens/pencils, water bottle, stationery etc., may not be allowed. O.M. No.12011/08/2010-Estt.(AL) dated 30.12.2010 and O.M. No.12011/07(0/2011-Estt.(AL) dated 21.02.2012 refers
3	Whether CEA has been increased by 25% as a result of enhancement of Dearness Allowances beyond 50%?	This Department’s OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008 clearly indicates that the limits “would be automatically raised by 25% every time the Dearness Allowance on the revisedpay structure goes up by 50%”. There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M.No.12011/01/2011-Estt.(Allowance) dated 4th May 2011, has been issued to clarify this further
4	Whether CEA can be claimed for the child for the same class twice?	The reimbursement of CEA is not linked to the performance of the child in his class. Even if a child fails in a particular class, the reimbursement is permissible. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.
5	Whether CEA/Hostel Subsidy is allowed for initial two years \of Diploma Courses?	Children Education Allowance/Hostel Subsidy is allowed for the initial two years of a diploma/ certificate course from Polytechnic/ITI/ Engineering College, if the child pursues the course after passing 10th standard and the Government servant has not been granted CEA/Hostel Subsidy in respect of the child for studies in 11th and 12th standards. This is further subject to fulfillment of other conditions laid down in the O.M. No.12011/03/2008-Estt.(AL) dated 2.9.2008 and subsequent instructions issued from time to time
6	What is hostel subsidy?	The term Hostel Subsidy would mean expenses incurred by the Government servant if he/she keeps his/her children in a hostel of a residential school/institution located beyond a distance of 50 kilometers from his/her residence.
7	Whether Hostel subsidy is reimbursable irrespective of transfer liability?	Hostel Subsidy is reimbursable to all Central Government Employees covered by the scheme, for keeping their ward in the Hostel of a residential school away from the station in which the employee is posted or residing irrespective of any transfer liability.
8	Whether Hostel subsidy can be reimbursed if the child is staying in a Hostel which is not part of residential school where he is studying?	No. Hostel subsidy is reimbursable only in case of child studying in a residential school and staying in hostel of the said residential school.
9	What are the components of  hostel subsidy?	Hostel subsidy includes fee charged for boarding, lodging in addition to fee as mentioned in para 1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008.
10	Whether a Government servant is allowed to get 50% of the total amount subject to the overall annual ceiling in the first quarter and the remaining amount in third and/or fourthquarter?	Reimbursement of 50% of the entitled amount for the academic year can be allowed in the first and/or second quaiter and the remaining amount can be reimbursed in the third and/or fourthquarter. The entire entitled amount can also be reimbursed in the last quarter. However, frontloading of the entire admissible amount is not permissible. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers
11	Whether any age limit has been prescribed forreimbursement of CEA in respect of children studying in nursery classes?	There is no minimum age prescribed for reimbursement of CEA in respect of children admitted in nursery classes. However, with regard to physically challenged children the minimum age of 5 (five) years was prescribed for disabled children undergoing nonformal/vocational education. With effect from 21′February, 2012, the minimum age stipulated as 5 years for disabled children stand removed. Hence, there is no minimum age of child for whom reimbursement is claimed irrespective of the fact whether the child is disabled or not. The maximum age for normal child is 20 years and for physically challenged children the maximum age is 22 years. O.M. No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.
12	Whether the school/institution should be recognized?	The school/institution has to be recognized by the Central or State Government or UT administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated. This also applies in respect of children studying in two classes prior to Class-I, i.e., nursery/LKG/UKG, etc. OM No. 12011/03/ 2008-Estt.(AL) dated 23.11.2009.
13	Whether CEA is payable for the children of Central Government employees and studying abroad, including children of citizens of Nepal/Bhutan but working in Government of India, and their children are studying in the schools in their native place?	The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.
14	What constitutes “Fee” as per para 1(e) of the O.M. dated 2/9/2008 and whether fee paid  for extra-curricular activities to some other institute and reimbursement of, school bags, pens/pencils, etc., can be allowed? Is there any item-wise ceiling?	“Fee” shall mean fee paid to the school in which the child is studying, directly by the parents/guardian for the items mentioned in para 1(e) of the O.M. dated 2/9/2008. Reimbursement of school bags, pens/pencils, etc., may not be allowed. There is no item-wise ceiling. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers.
15	Whether reimbursement can be allowed in case the original receipts are misplaced and duplicate receipts are produced by the Government servant? Are the original receipts required to be attested/ countersigned/ rubber stamped by the school authorities?	In case of misplacement of receipts given by the school/institution towards charges received from the parents/guardian, reimbursement may be allowed if the Government servant produces a duplicate receipt, duly authenticated by the school authorities. Receipts from private parties, other than the school, if misplaced shall not be entertained, even if a duplicate receipt is produced. Original receipts from school authorities need not be attested/ countersigned/rubber stamped by the school authorities. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012 refers
16	Whether Development Fee/Parents’ Contribution charged by the school/institution is reimbursable?	Reimbursement of Development Fee/Parents’ Contribution is allowed w.e.f. 21st February, 2012, vide O.M. No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012, on pro-rata basis, subject to the condition that the Government servant will have to certify that the school does not charge tuition fee. However, in respect of children studying inKendriya Vidyalaya, the Vidyalaya Vikas Nidhi is reimburseable as it forms part of para 1(e) of O.M. No.12011/3/2008-Estt.(Allowance) dated 2.9.2008. O.M. No.12011/16/2009-Estt.(Allowances) dated 13.11.2009 refers.
17	Whether reimbursement of fee charged directly by the school for catering to the special needs of the child with disabilities duly certified by the concerned school authorities, in addition to items mentioned in para 1(e) of O.M. dated 2.9.2008, is permissible?	Reimbursement of fee charged directly by the school for catering to the special needs of the child with disabilities duly certified by the concerned school authorities, in addition to items mentioned in para 1(e) of O.M. dated 2.9.2008, is allowed w.e.f. 21st February, 2012.

Joining Time Rules

Sl.No	Frequently asked Questions	Answer
1	Whether Joining time / joining Time pay is admissible in case of technical resignation of a Government servant to join another Government organization	For appointment to posts under the Central Government on the results of a competitive examination and or interview open to Government servants and others, Central Government employees and permanent/provisionally permanent State Government employees will be entitled to joining time. A Government servant shall be treated on duty during the period of joining time and shall be entitled to joining time pay equal to the pay and allowances like DA, HRA, CCA, drawn before relinquishment of charge at the old post. But temporary Central Government employees with less than 3 years of regular continuous service, though entitled to joining time would not be entitled to joining time pay. {Rule 4 (4) of CCS(JT) Rules)
2	When can the unutilized joining time be credited as Earned Leave?	Rule 6 (1) of the CCS (Joining Time) Rules provides that when a Government servant joins a new post without availing full joining time by reasons that— (a) he is ordered to join the new post at a new place of posting without availing of full joining time to which he is entitled; or (b) he proceeds alone to the new place of posting and joins the post without availing full joining time and takes his family later within the permissible period of time for claiming Travelling Allowance for the family, then the number of days of joining time admissible under sub-rule (4) of Rule 5 of the Central Civil Services (JT) Rules, 1979, subject to a maximum of 15 days reduced by the number of days of joining time actually availed of shall be credited to his leave account as earned leave.
3	Whether joining time can be combined with leave?	Rule 6(2) of the CCS (Joining Time) Rules provides that Joining time may be combined with vacation and/or regular leave of any kind or duration except casual leave.

Honorarium

Sl.No	Frequently asked Questions	Answer
1	Upto what amount the Head of Department can grant honorarium?	The Ministries/Departments can grant honorarium upto Rs. 5000/- per annum per employee and the Head of Department can grant honorarium upto Rs. 2500/- per annum per employee. O.M. No.1711/9/85-Estt (Allowance) dated 23.12.1985 refers.
2	What are the rates of honorarium for translation work from regional language to English/Hindi and vice versa?	The rates for translation from regional languages to English/Hindi and vice-versa is ’120/- per thousand words of Ordinary Material and ’130/- per thousand words of Technical Material (including Codes/Manuals, etc.). This is subject to a maximum of ’5000/- per annum in each case, whether recurring or non-recurring. O.M. No.17011/04/2011-Estt.(AL) dated 1.4.2011 refers.

Special Allowance for child care for women with disability

Sl.No	Frequently asked Questions	Answer
1	Whether the women employees with disabilities are entitled for special allowance for child care at double the rates for multiple births at the time of first child birth?	No. In case of multiple births at the time of first child birth, the woman employee shall not be entitled to this allowance at double the rates for multiple births.
2	Whether the allowance would be admissible for the 3rd child in case either of the first two children i.e. first child or the 2nd child expires before the attaining the age of two years?	It is clarified that the grant of Special Allowance for the child care for women with disabilities is admissible for two years from the birth of the child so long as the woman employee does not have more than two surviving children.

  

Sd/-

(S.G. Mulchandaney)

Under Secretary

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/Allowance-25032013.pdf]

Courtesy : http://karnmk.blogspot.in

FAQ on Leave - Earned, Commuted, Paternity, Study, Child Care and Leave Encashment on LTC

In this post you will read Frequently Asked Question (FAQ) on following various type of leave matters issued by Department of Personnel & Training, published by DoPT on 25-03-2012, Please scroll down to read full:-

1. FAQ on General entitlement of leave
2. FAQ on Leave Encashment with LTC
3. FAQ on Encashment of Earned Leave on joining Central Government from PSUs & vice versa
4. FAQ on Leave Encashment on Suspension/Dismissal/Removal
5. FAQ on Interest on Leave Encashment
6. FAQ on Study Leave
7. FAQ on Paternity Leave for Child Adoption/Child Adoption Leave
8. FAQ on Child Care Leave
9. FAQ on Commuted Leave

No. 21011/08 / 2013-Estt(AL)

Government of India/Bharat Sarkar

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training

*****

Establishment (Leave) Section

  

General entitlement of leave

Sl. No.	Frequently Asked Question	Answer
1	What is the maximum period of leave of any kind which can be allowed to a Government servant? What is the impact if such limit is exceeded? What is the impact if such limit is exceeded?	No. Government servant shall be granted leave of any kind for a continuous period of 5 years {Rule 12(1)) Normally, absence from duty, with or without leave, for a continuous period exceeding 5 years other than on foreign service, implies that such Government servant has deemed to have resigned from Government service. {Rule 12(2))
2.	What are the leave entitlements of Govt. servants serving in a vacation regulates Department?	The rule 28 of the CCS (Leave) Rules, 1972 which came into effect from 1.9.2008 the grant of Earned Leave for persons serving in the Vacation Department. The said rule provides for as follows:- (1) (a) A Government servant(other than a military officer) serving in a Vacation Department shall not be entitled to any earned leave in respect of duty performed in any year in which he avails himself of the full vacation. (b) In respect of any year in which a Government servant avails himself of a portion of the vacation, he shall be entitled to earned leave in such proportion of 30 days, as the number of days of vacation not taken bears to the full vacation: Provided that no such leave shall be admissible to a Government servant not in permanent employ or quasi-permanent employ in respect of the first year of his service. (c) If, in any year, the Government servant does not avail himself of any vacation, earned leave shall be admissible to him in respect of that year under rule 26. For the purpose of this rule, the term meaning a calendar year in which duty is performed but as meaning twelve months of actual duty in a Vacation Department. A Government servant entitledto vacation shall be considered to have availed himself of avacation or a portion of a vacation unless he has been required by general or special order of a higher authority to forgo such vacation or portion of a vacation: Provided that if he has been prevented by such order from enjoying more than fifteen days of the vacation, he shall be considered to have availed himself of no portion of the vacation. When a Government servant serving in a Vacation Department proceeds on leave before completing a full year of duty, the earned leave admissible to him shall be calculated not with reference to the vacations which fall during the period of actual duty rendered before proceeding on leave but with reference to the vacation that falls during the year commencing from the date on which he completed the previous year of duty. As per Rule 29(1) the half payleave account of every Government servant (other than a military officer shall be credited with half pay leave in advance, in two instalments of ten days each on the first day of January and July of everycalendar year. This is subject to conditions laid down in OM No. 13013/2/2008-Estt.(L) dated 11-11-2008

Leave Encashment with LTC

Sl. No.	Frequently Asked Question	Answer
1.	Whether encashment of leave is allowed after LTC is practice,availed?	Sanction of leave encashment should, as a be done in advance, at the time of sanctioning the LTC. However, ex-post- facto sanction of leave encashment on LTC may be considered by the sanctioning authority as an exception in deserving cases within the time limit prescribed for submission of claims for LTC.
2.	Whether encashment of leave with LTC can be availed at the time when the LTC is availed the Government servant only or can leave be encashed at the time when LTC is availed by family members?	Yes. A Govt. servant can be permitted to encash earned leave upto 10 days either at the time of availing LTC for himself or by when his family avails it provided other conditions are satisfied.
3.	Whether leave encashment should be revised onretrospective revision ofpay/D.A?	In terms of 38-A of CCS(Leave) Rules, encashment of EL alongwith LTC is to be calculated on pay admissible on the date of availing LTC and DA admissible on that date. If pay or DA admissible has been revised with retrospective effect, going by the rule the Govt. servant would be entitled to encashment of Leave on the revised rates.
4.	Whether encashment of Earned Leave and Half Pay Leave is admissible to industrial employees?	The industrial employees, other than those under the cadre control of the Ministry of Railways, are entitled to encash both Earned Leave and Half Pay Leave, subject to overall limit of 300. The cash equivalent of Half PayLeave shall be equal to leave salary admissible for Half Pay Leave plus Dearness Allowance admissible on the leave salary without any reduction being made on account of pension and pension equivalent of other retirement benefits payable. But no commutation of Half Pay Leave shall be allowed to make up for the shortfall in Earned Leave and these orders are effective from 07-11-2006 {O.M No. 12012/3/2009- Estt.(L) dated 28-12-2012)

  

Encashment of Earned Leave on joining Central Government from PSUs & vice versa

Sl. No.	Frequently asked Questions	Answer
1.	Whether earned leave encashment allowed by the State Governments, PSUs, Autonomous Bodies to Govt. servant prior to his joining the Central Govt. is to be taken into account while calculating ceiling of leave encashment on his superannuation and retirement from Central Govt.?	Encashment of EL allowed by the State Governments, Public Sector Undertakings/Autonomous Bodies for services rendered therein need not be taken into account for calculating the ceiling of 300 days of Earned leave to be encashed as per CCS (Leave) Rules.
2.	Whether Leave encashment allowed by Govt. under CCS (Leave) Rules, 1972 on absorption in a Central autonomous body/PSU is to be taken into account?	Encashment of EL allowed by the Govt. under the CCS(Leave) Rules, 1972 for service rendered in the Central Govt. prior to absorption in Central autonomous body shall not be taken into account while calculating the number of days of E.L. encashable in an autonomous body/PSU for the post absorption period.
3.	Whether cash equivalent of leave salary in case of permanent absorption PSU/Autonomous Body is permissible?	A Government servant who has been permitted to be absorbed in a in Corporation/Company wholly or substantially owned or controlled by Central/State Government shall be suo motu granted cash equivalentof leave salary of earned leave at his credit on the date of absorption subject to a maximum of 300 days (being calculated as per provisions of rule 39) {Rule 39-D) Permanent absorption under the rule shall mean such appointment for which the Government servant applied through proper channel and resigned from Government service for taking up of such appointment — {Note below rule 39-D — Notification No. 13026/3/2011-Estt.(L) dated 28-03-2012 )

  

Leave Encashment on Suspension/Dismissal/Removal

Sl. No.	Frequently asked Question	Answer
1.	Whether leave encashment be sanctioned to a Govt. servant on his superannuation while under suspension?	Leave encashment may be allowed in such ca ases. However, Rule 39(3) of CCS (Leave) Rules, 1972 allows withholding of leave ncashment in the case of a Govt. servant who retires from service on attaining the ge of superannuation while under uspension or while disciplinary or criminal proceedings are pending against him, if in view of the authority there is a possibility of ome money becoming recoverable from him on conclusion of the proceedings gainst him. On conclusion of the proceedings he/she will become eligible to he amount so withheld after adjustment of Government dues, if any.
2.	Whether leave encashment can be sanctioned to a Govt. servant on his dismissal/removal, service?	A government servant, who is dismissed/removed from service, ceases to have any claim to leave at his credit from the from date of such dismissal, as per rule 9(1). Hence he is not entitled to any leave encashment.

  

Interest on Leave Encashment

Sl. No.	Frequently asked Question	Answer
1.	Whether interest is payable on delayed payment of leave	No. There is no provision in the CCS Leave) Rules 1972 for payment of interest

 

Study Leave

Sl. No.	Frequently asked Question	Answer
1.	What is the maximum amount study leave which can be other availed?	The maximum amount of study leave for of than CHS officers is restricted to twenty four months during the entire service period and ordinarily it can be allowed for upto twelve months at a time. (Rule 51(1)}. For CHS officers the ceiling is for 36 months for acquiring PG qualifications. (Rule 51(2)}.
2.	Whether study leave can be clubbed with other leave?	Yes. Study leave may be combined with other kinds of leave, but in no case shall be grant of this leave in combination with leave, other than extraordinary leave involve a total absence of more than twenty eight months generally and thirty-six months for the courses leading to PhD. degree from the regular duties of the Government servant. (Rule 54)
3.	What is the validity period of bond to be executed by the Government servant while proceeding on study leave?	Government servant is required to execute a bond to serve the Government for a period of three years after expiry of study leave. For CHS officers the period is five years. (Rule 55).
4.	Whether a Govt. servant who has been granted study leave may be allowed to resign to take up a post in other Ministries/ Department of the Central Govt. within the bond period?	As per rule 50(5) (iii), a Govt. servant has to submit a bond to serve the Govt. for a period of 3 years. As the Govt. servant would still be serving Government in a Department other than parent Department, he may be allowed to submit his resignation to take up another post within the Central Govt. if he had applied for the post through proper channel.

 

Paternity Leave for Child Adoption/Child Adoption Leave

Sl. No.	Frequently asked Question	Answer
1.	How is a child defined for the purpose of grant of Paternity Leave for Child Adoption/Child Adoption Leave	As per notes below rules 43AA and 43B Child" for the purpose will include a child aken as ward by the Government servant, under the Guardians and Wards Act, 1890 or the personal law applicable to that Government servant, provided such a ward lives with the Government servant and is reated as a member of the family and provided such Government servant has, through a special will, conferred upon that ward the same status as that of a natural born child'.

 

Child Care Leave

Sl. No.	Frequently asked Question	Answer
1.	Whether women employees of Public Sector undertakings/ Bodies etc. are entitled to	Orders issued by DOPT are not automatically applicable to the employees of Central Public Sector Undertakings/ CCL? Autonomous Bodies, Banks, etc. It is for the PSUs/ Autonomous Bodies to decide the applicability of the rules/instructions issued for the central Government employees to their employees in consultation with their Administrative Ministries.
2.	Whether Govt. servant can be permitted to leave station/go abroad while on CCL?	Child care leave is granted to a woman employee to take care of the needs of the minor children. If the child is studying abroad or the Government servant has to go abroad for taking care of the child she may do so subject to other conditions laid down for this purpose.
3.	What is the intention behind the instruction that CCL is to be treated like EL and sanctioned as such?	The intention is that CCL should be availed with prior approval of leave sanctioning authority and that the combination of CCL with other leave, if any, should be as per the restriction on EL. ' The restriction of the limit of 180 days at a stretch as applicable in the case of EL will not apply in case of CCL. The other conditions like CCL may not be granted for less than 15 days or in more than 3 spells etc., will apply. {Rule 43-C}
4.	Whether child care leave has been extended to female industrial employees?	Child Care leave has been extended to all civilian female industrial employees covered by the CCS(Leave) Rules, 1972 subject to the conditions provided in rule 43- C of the CCS(Leave) Rules, 1972, as amended from time to time.{OM No.

Commuted Leave

Sl. No.	Frequently asked Question	Answer
1.	Whether commuted leave is admissible based on medical certificates of Hospitals/Medical Practitioner approved by the employer of the spouse in cases where the concerned employee has been allowed to avail such facilities from the employer of the spouse?	Leave on medical grounds may be allowed on the basis of certificates issued by Hospitals/Medical Practitioners approved by the employer of the spouse in such cases.

 

(S. G. Mulchandaney)

Under Secretary

 

Source: http://www.persmin.nic.in [click here]

 

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