Government of India
Ministry of Communications & IT
Department of Posts
Dak Bhavan, Sansad Marg,
New Delhi-110001
Dated : 25.2.2013.
No.9-4/2013-PO
To
All Chief Postmasters General
All Regional Postmasters General
Director, RAKNPA, Ghaziabad
Director, Postal Training Centers.
Ref: - (i) This office letter number 9-6/2007-PO dated 1.7.2010.
(ii) This office letter number 9-6/2007-PO dated 12.8.2011
(iii) This office letter number 9-6/2007-PO (Pt) dated 6.2.2012
Kindly refer to this office
letters cited above regarding introduction and procurement of
Departmental Remotely Managed Franking Machines in place of Electronic
Franking Machines in Departmental Offices i.e. Post offices/Speed Posts
Centers/Mail Business Centers etc.
2. The matter for replacement of
Electronic Franking Machines in Departmental Offices with Remotely
Managed Franking Machines has been re-examined in this office keeping in
view availability of funds under plan Head during 12th plan
period (2012-17). The instructions contained herein will have no bearing
on the migration plan of private RMFMs and the deadline for their
replacement (Private RMFMs) continues to be 30.06.13. The competent
authority has ordered that the phasing out of Departmental Electronic
Franking Machines and its replacement with Remotely Managed Franking
Machines in Departmental offices will be effected in the following
manner: -
(i) Departmental Electronic Franking
Machines will be allowed to operate by the Circles till 31.3.2016
provided the said machines are giving satisfactory service. However,
major expenditure on uneconomic repair should be avoided.
(ii) No Electronic Departmental Franking Machines will be allowed to operate beyond 31.3.2016.
(iii) The Chief PMG can consider
purchasing Remotely Managed Franking Machines available at DGS&D
rate contract subject to availability of Plan funds under Plan activity
from time to time. This purchase under Plan funds will be based on the
allocation of physical targets and funds provided by the Directorate in
12th Five Year Plan, annually. Earlier instructions allowing consultation with CIFA are superseded.
(iv) Both low and high speed Remotely
Managed Franking Machine may be hired on click charge basis, if hiring
is found economical and cost effective at Circle level observing usual
formalities.
(v) Contracts on click charge basis of
Electronic Franking Machines already hired by Circle should not, in any
case, exceed 30.6.2013.
3. It is requested that
necessary action may kindly be taken in pursuance of instructions stated
above. This may also be brought to the notice of all concerned for
strict compliance.
Please acknowledge its receipt.
(Pratibha Nath)