Refresh Rulings ( Published on 31/03/2012)

1.      What are the allowances exempted from attachment of salary? 

Ø  (i) All kinds of travelling allowances.

(ii)   All kinds of conveyance allowances.

(iii)    All allowances to meet the cost of uniform/rations.

(iv)     Compensatory Allowances for higher cost of living in expensive localities/hill stations.

(v)       All house rent allowances.

(vi)     Dearness allowance or other allowances to provide relief from increased cost of living

(vii)   Children Education Allowance described in any manner.

(viii) All reimbursement of medical expenses.

(ix)     Dearness pay if any.

The above allowances are exempted from court attachment.         (Rule 74 of CGA (R&P) Rules 1983)

2.      Where more than one penalties of withholding increments are imposed against an official at the same time, how it can be given effect to?

Ø  In such cases, one after the other, the first penalty order is given effect for the period specified in the order. Thereafter, the increment due to the employee will be allowed and then next penalty order will be implemented from the date of next increment due to him; and so on for third and subsequent penalties.

(DG P&T No. 230/308/75-Disc II dt. 03.05.76)

1.     Allowances & Quarters

3.      As per the Sixth CPC, whenever DA goes up to 50%, the special allowances shall be increased by 25%. Whether  HRA, Transport Allowance etc will cover under these orders w.e.f 01.01.2011 since the DA is expected to reach 51%

Ø  No. In respect HRA, Transport Allowance etc, there will be no revision.

In respect of the following allowances, there will be increase by 25%.

(i)        Daily allowance on Tour, mileage Allowance, transportation of Personal effects etc.

(ii)      Special compensatory (Remote Locality) Allowance.

(iii)    Special compensatory (Hill Area) Allowance.

(iv)     Split Duty Allowances to Central Secretariat & allied offices.

(v)       Bad climate Allowance.

(vi)     Project Allowance.

(vii)   Scheduled/Tribal Area Allowance.

(viii) Cycle Maintenance Allowance

(ix)     Conveyance Allowance.

(x)       Washing Allowance.

(xi)     Special Allowance for disabled women employees.

(xii)   Cash handling allowance to cashiers/Treasurers.

(xiii) Children Education Assistance & RTF.

(xiv) Advance for purchase of Bicycle, warm clothing, Festival & Natural Calamity Advance.

4.      Whether an official who is on long leave is entitled for drawal of HRA? If so up to what extent?

Ø  On medical leave, HRA is allowed for 8 months. Beyond that, it can be allowed by the controlling authorities. For other kinds of leave, HRA is allowed up to 180 days without any certificate. On furnishing required certificate, it may be drawn for remaining periods.

(MOF OM No. 11020/19/90-EII (B) dt. 05.02.1991)

5.      Whether the official placed under suspension is entitled for drawal of HRA?

Ø  Yes. As per MOF OM NO. F 2(37) EII (B)/by dt. 27.01.1965, HRA shall be drawn to the officials placed under suspension at the rate it was drawn before suspension.

Thanks to
J.Ramamurthy
Circle Secretary,
AIPEUP3, TN Circle
http://aipeup3tn.blogspot.in/

INTERNET AROUND THE WORLD MAY SHUT DOWN ON 31.3.2012

Saturday, March 31, 2012  Admin  No comments

Come Saturday and there is a strong possibility that you won't be able to indulge in your favourite internet activities like shopping and surfing due to a hacking group - Anonymous - which has threatened to shut down the net.

"Operation Global Blackout 2012 looks to shut down the internet for a whole day tomorrow (Saturday) by disabling its core DNS servers, making websites inaccessible," said Interpol's Secretary General, Ronald K. Noble.

Noble was speaking at the thirteenth DP Kohli memorial lecture on "Multijurisdictional Investigation: Operation Unmask" in the capital.
According to Noble, "Anonymous" is protesting against several reasons including the crash of Wall Street and irresponsible leaders.
"Investigations have already been launched by Colombia, Chile and Spain as their private and public websites have been attacked by the group," he added.

Meanwhile, Interpol has launched Operation Unmask to deal with the group and arrested 31 alleged members in two different phases in February and March, 2012.
However, Anonymous vowed vengeance and retaliated through a global wave of cyber-attacks on Interpol Feb 28.
"At its peak, the wave reached 400,000 attacks per minute. My parents' home address and phone number were published on websites," said Noble.
According to Noble, there are around 2.3 billion internet users in the world and more than one million of them are affected by cybercrime every year while $388 billion dollars is the global cost of such crimes

Source: Hindustantimes.com, 

 via  katiharho.blogspot.in

ANNUAL INTEREST CALCULATION 2011-12 in V2 SBCO Software

New V2 SBCO Software for Interest Calculation will expected 31/03/2012 today evening



ANNUAL INTEREST CALCULATION 2011-12in V2 SBCO Software

        The Directorate had issued order to run the annual interest calculation  2009-10 in Sanchay Post  in view of the proposed implementation of CBS as given below vide SB Order No:17-2009 No:76-01/09-SB Dt: 08.12.2009. As referred above, under modified POSB Vol-1-  Rule: 73, it is mentioned that “73.(1)  Now all HPOs are working on SBLAN in system Software and the interest is calculated by the system software in computer. After completion of posting of transactions of 31^st March of a particular year (including all SOs of 31^st March LOTs), command for calculation of IBB, calculation interest and then interest posting should be given by the Postmaster [Supervisor]. Printout of Interest Statement in duplicate for HO and triplicate in case of SOs and MDGs should be taken. One copy of interest statement should be transferred to SBCO and second copy should be sent to SOs and MDGs. Third copy should be kept in guard file as office copy. SBCO should charge the total amount of interest in statistical Registers of April”.

 As no direction has been received from Directorate for calculation of  Annual Interest Calculation and release of Interest Statement  2011-12, the procedure adopted  in the year 2010-11 may be followed. As such SBCO working V2 SBCO may also calculate Annual Interest calculation in V2 software

 “As the maximum limit of Saving accounts has been removed the  maximum balance should be corrected  as “99999999” from 01.04.2011 to 30.11.2011 and also  from  01.12.2011 to 31.03.2012. Otherwise IBB will be limited to Rs.1 lakh and 2 lakh only"

            Hence, it is kindly requested to run the discrepancy option in Bridge Software to identify the discrepancies before running the Annual Interest calculation in V2 software. After running the Annual Interest calculation, once again run the discrepancy option to identify the interest corrections between the annual interest of V2 software & Sanchay Post  software.

            The difference if any in (Interest) V2 SBCO may be corrected through Interest Rectification Register and (Difference in Interest) Sanchay post corrected  through OM/ Maintaining separate register . After reconciliation of this process , one copy of Annual Interest Statement should be sent to the sub office for necessary action.  In the case of minus balances, if it could not be reconciled at your end, please raise objections for reconciliation.

 I reiterate the procedure for running interest statement 2011-12 in V2 SBCO for ready reference  to our SBCO staff

            PROCEDURE FOR SB/NSS/PPF ANNUAL INTEREST CALCULATION IN V2 SBCO SOFTWARE

1. Clear all the minus balances before running the IBB calculation
2. Raise objections for the remaining minus balances accounts for reconciliation with passbook.
3. Clear all the Un-posted items through the option .1. – Transaction – Modification – LOT – F6 option – Option .2. Account creation –enter the account number – enter the binder number instead of ‘UP’ binder
4. Enter the IBB for transfer-in accounts and Revival accounts thro option – Utilities –IBB entry

5.      Delete the duplicate account number through the ‘SBX’ software – Misc option –Delete duplicate number – Delete the second record one by one by using Ctrl + T key

RECONCILIATION: Before running annual interest statement, run the discrepancy once again to pair the balances of v2 sbco & Sanchay post balances.

1.      After tallying the SB63 office wise figure with V2 grand summary figure, do the backup in HDD and CD.

2.      Check up the financial year as 01.04.2011to 31.03.2012 in the option – Master Maintenance – System Admn – 3.HO Details

3.      Check up the Interest Rate –

i)                    SB/JA/JB/PEN –  01-04-2011 to 30.11.2011 =3.5% and

                                         01.12.2011 to 31.03.2012   = 4 %

ii)                  PPF – 01-04-2011 to 30.11.2011   =  8% and

                      01.12.2011 to 31.03.2012    = 8.6 %

iii)                 NSS87/92 – 7.5%

4.      No interest for the Public A/c, Security A/c , MVSD , TA  w.e.f. 01.01.2006

5.      Change the Financial year setup as given below , before running annual interest calculation for SB /PPF/NSS87 & 92 categories

CATEGORY	FROM DT	TODT	INTEREST	NO OF MONTHS	MIN BAL	MAXBAL
SA	01-04-2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999
JA&JB	01.04.2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999
TP	01-04-2011	30-11-2011	3.5 %	8	20	99999999
	01-12-2011	31-03-2012	4 %	4	20	99999999

REMARK: The interest period from date and to date for the previous financial year is to be deleted.

NOTE:  While checking 5% interest and comparing with Sanchay Post Interest , If IBB for any  period from 01.04.2011 to 30.09.2011 exceeded the limit of Rs.100000 for SA and for Rs.200000 for JA &JB ,necessary I.A. correction may be given.

CALCULATION OF INTEREST:

1.      Run the index service for all offices

2.      Run the update option for all offices

3.      Again, run the index services for all offices

4.      Run the IBB CALCULATION  - select the option Office wise / Yearly for all offices [To run Annual interest]

5.      Again, run the update option & Index services for all offices

6.      Run the service charges option – Report – Annual Report – 4.Service charges

a.      Before given ‘Yes’ i.e. deduction of service charges, take service charge print out, since after given ‘YES’, for the deduction of service charges, due to software problem, the service charges for some accounts are not displayed in the print option.

7.      Give “Yes” to deduct the service charge [The service charge will be automatically adjusted in the office wise Register SB63 on 31.03.2012 as With – Part II ]

8.      Again, run the update option & Index service for all offices     

    9.  Now, the Interest statement is ready to print

SERVICE CHARGE

1.      Separate service charge list for each office is not required, since the same is shown in Annual Interest Statement.

2.      Take a print of grand summary of service charge THREE COPIES – Report – Annual Report – 6.S.Charge [SB63] - [SBCO – SB BRANCH – ACCOUNTS to adjust under UCR]

RECONCILIATION: After running annual interest statement, run the discrepancy once again to pair the balances of V2 SBCO & Sanchay post balances

ANNUAL INTEREST STATEMENT / SILENT LIST PRINT OUT

1.      Take Interest statement    one  copy   and keep it with SBCO after comparing  with the interest  received from Sanchay post.

2.      Take “SBCO DIRECTORY’ backup in CD and sent to AO, ICO

UPGRADATION

1.      Before running this option, run the index service for all offices

2.      Check the Financial year as 01.04.2011 to 31.03.2012

3.      Run the Up-gradation option – Master maintenance – Up-gradation – select all Offices – give ‘yes’

4.      After Up-gradation, logout from the SBCO menu, again Login and run the index service before first operation

Thanks to
Mr. T.RETNASWAMY
CS, AISBCE Union
TN CIRCLE.

Procedure for supplementary accounts

This document explains the steps to be followed in generating the Cash account for March, supplementary cash book as well as the supplementary cash account and later the general cash book.  Great care may be taken in proceeding with the work.  So, please go through this document entirely, before the work on supplementary accounts is taken up

Declaring the working days for March and April

During the month of March, when the Day begin is done for the first time in the sub accounts module, the Supervisor is expected to enter the last working day in the month of March and the first working day in the month of April.  For the current year 2012, it will be 31.3.2012(last working day in March 2012) and 01.04.2012(first working day in April 2012).  This is taken as the default value in the application.  This may kindly be checked up(use the menu Tools – Supplementary dates working as Supervisor).  If there are some other dates, they may be changed to 31.3.2012 and 02.04.2011 respectively, before 31^st March.

Regular cashbook during the month of March

Regular work in all the modules leading to the generation of cashbook can continue up to 31^st March in the usual course and there is no change

Generation of cash account for March (regular)

All HOs should note that cash account for March (regular) should be generated before supplementary transactions commence.  So, on the first of April, the accounts branch has to generate cash account for March, preferably before day begin is done in sub accounts module (though this is not a precondition, it ensures that work in supplementary accounts is not started)

Work in supplementary accounts

Please note that the Meghdoot module provides for three supplementaries.  Daily accounts of all sub offices for March should be obtained latest by third supplementary and incorporated in the accounts.

After the cash account for March 2012 (regular) is generated, day begin can be done in sub accounts module in the usual course.

First supplementary

Daily accounts received should be segregated between those of March and of April and bundled separately.  The daily accounts of April should be entered using the usual menu Data entry – SO daily accounts and selecting the appropriate SOs.  Note that supplementary daily accounts should not be posted using this menu.  The daily accounts of March should be posted using the menu Supplementary – SupplementarydataSO.  On completion of the posting, printing of SO summaries can be taken separately for regular and supplementary (for supplementary, use the menu Supplementary – Printing SO reports). Other tasks of preparing SO slips should be done in the usual course. 

At the end of the day, remittances should be verified in the usual course.  After such verification, daily account adjustments for remittances of daily accounts of April should be done in the usual course first.  Thereafter, the adjustment of remittances in March daily accounts should be taken up using the menu Supplementary – Remittances – SO daily account.  While carrying out such adjustments, note down the details of remittances made by SOs in March which are acknowledged in April (called technical transit).

On completion of the adjustment of remittances as per daily accounts, view the transit and advance items pending in the following sequence

1.      Regular transit and advance using the menu Transit – SO transit figures or SO Advance figures

2.      Supplementary transit and advance using the menu Supplementary – SO Transit figures and SO Advance figures

3.      Consolidated transit using the menu Supplementary – Consolidated transit – Technical transit

Note that the third item will show you all the remittances in transit including those of April. 

Now please add the technical transit items, using the Add button here.  Please note that such items added will not appear here on the day of adding but will be available in the print out.  This has to be invariably done for the supplementary accounts to tally correctly.  This technical transit item which will remain pending for adjustment throughout the supplementary period will automatically get adjusted after the last supplementary when you move over to the regular accounts

On completion of such addition, the operator should take the print out of transit and advance summaries for both regular and supplementary transactions.

Now, the accounts branch can generate the cash book for first supplementary.

While the supplementary transactions are pending, regular cash book should not be generated. 

The HO can generate only the HO summary and regular SO summary for the days when supplementary accounts are pending.

On completion of all these tasks, day end can be done in all the modules of Meghdoot for the first April

Second and third supplementary

The same process as above should be repeated for second and third supplementary(if any) during which period regular cashbook should never be generated.  Technical transit items should be added as in first supplementary.

On the day of last supplementary when all the remaining daily accounts of March 31 are received, the details of balances(red ink particulars) for the HO and SO balances of all SOs of date 31.3 should be noted down. The total of technical transit and the unadjusted transit of March, corresponding to the details of closing balance as per Supplementary cash book should also be noted down.  These details are required for generation of supplementary cash account.

Supplementary cash account

On completion of all the supplementary accounts and on generation of the cashbook for the last supplementary, the supplementary cash account can also be generated.

The accounts branch has to now access the cash account menu and select the March month.  A dialog box will come up prompting to furnish details of balance.  Click the Yes button.  In the next window, you will find the details of closing balance of March as furnished initially.  You have to now edit this figure to enter the details of SO balance and transit for the last supplementary (HO balance need not be changed) and generate the supplementary cash account.  The cash account will now furnish the transactions including that of supplementaries and also the red ink particulars correctly. 

After the supplementary cash account is generated, the regular cash book can be generated from the next day onwards

Regular cashbook for April

It is reiterated that regular cash book generation should never be attempted when the supplementary accounts are still in progress.  You can proceed with generating regular cashbook from the subsequent day onwards (and also for 1^st April and subsequent days) after the last supplementary including.

Courtesy : PTC, Mysore

IPoS Transfer Policy

PoS Transfer Policy Click here to download

Source : indiapost.gov.in

Combined Medical Services Examination, 2012

The Union Public Service Commission (UPSC) will hold  the Combined Medical Services Examination, 2012 on 17th June, 2012.  The examination will be held at various Centers across the country.

            Candidates are required to apply only through online mode.  No other mode is allowed for submission of application.  For details regarding the Eligibility Conditions, Syllabus and Scheme of the examination, Centers of examination, Guidelines for filling up online application form etc., aspirants must refer to the Detailed Notice of the examination published in the Employment News/Rozgar Samachar dated  24th March, 2012  or the UPSC website  www.upsc.gov.in

 Source  : PIB dtd 30/03/2012

Total CBS Ver 1.0/01.03.2012

Total CBS Ver 1.0/01.03.2012 (Sanchay Version)

TOTAL CBS  

(HO SANCHAY & SO SANCHAY BALANCE COMPARITION TOOL)

1. This Software aims at Total Solutions for CBS Reconciliation Work

2. Through this software Discrepency list can be generated at Head Office itself by obtaining Last Balance Report file (DAT files) from SO through e-Mails. By this,  physical movement of CBS Team members can avoided to the extent posible.  This reduces finacial incurrence in form of TA/DA.


3. Head office can have a check on SO balance whenever desired.  HO can save lot of man power and time by concentrate only on discrepent a/c.

4. This software compares the HO Sanchay Balance & SO Sanchay Balance

5. This software will not calculate any Closing Balance.  It uses the Last Balance Report of SOSB Sanchay & SO Online Sanchay Post.

6. This software will generate discrepency list as on a "Given Date"
 
7. Update all the patches in Sanchay software before generation of Last Balance Report.  Last Balance report file (SB.DAT/RD.DAT/MIS.DAT etc) will be usually stored at sub folder path "SP5\OT" if generated  through Online option, or  at "SP5\DE\RD" etc if generated using Data Entry Modules or at "SP5\SOSB" if generated using SOSB Module or at "SP5\SD\SB" ETC if generated using SOSB Data entry Module
 
8. This software treats "Non Listed Sanchay A/cs in Last Balance Report" as discrepency.  As such kindly give importance for "View Excluded A/cs" option in "Last Balance Report" and take corrective steps to include "Live A/cs" into the list.
 
9. At the end of the discrepency report a summary will be generated. The total number of a/cs in summary is "sum of HO Sanchay Live A/cs and Number of SO Sanchay A/cs in excess of HO Sanchay a/cs" as this software compares HO Sanchay Balance to SO Sanchay Balance and also SO Sanchay Balance to HO Sanchay Balance.
 
10. Excess of Sanchay a/c  Accounts are mainly because of
    a. non marking of Closed or Transfer remarks
    b. No entry in common index a/cs
    c. Non effecting of inward transfers either in HO or SO
    d. Listing of accounts having Zero Balance.
 
11. It is possible with this software to tally the Amount and also number of accounts at HO & SO.

12. At most care is taken before release of this software.  However if any drawbacks are found in the software please give your feed backs through any of the contact details provided in next window.

Note :  Download from the link below and extract the files to any location.  Create a shortcut for the Totalcbs.exe on the desktop


User guidence :


1. Generate last balance report for the required category for the range of account number and the date as on which you want discrepency report. A .dat file will be created.


2. Get the .DAT file from the sub office generating the last balance report for the same category and for the same account range and the date.


3. In the fetch data menu first show the path of HO Sanchay DAT file and then show the path of SO Sanchay DAT file


4. Process the file


5. Get the discrepency report.


Those who are already using CBSTOTAL Tool (V2 Version) can download and extract the file to any location and copy only Totalcbs.exe & Tothelp.hlp file to CBSTOTAL folder and create a short-cut for the Totalcbs.exe on the desktop.
 
                                            A T T E N T I O N


   ALL THE USERS OF THIS SOFTWARE ARE REQUESTED TO REGISTER THEIR E-MAIL IDs WITH THIS SOFTWARE'S E-MAIL ID   cbstotal@gmail.com FURTHER QUERIES/ENHANCEMENTS/UPDATIONS WILL BE DIRECTLY DELIVERED ONLY TO REGISTERED E-MAIL IDs.  AS SUCH REGISTER YOUR E-MAIL IDs WITHOUT FAIL.
   
                                             T H A N K   Y O U

TOTALCBS DOWNLOAD LINK : Total CBS Ver 1.0/01.03.2012 (Sanchay Version)

Courtesy : http://www.cbstotal.blogspot.in/

SanchayPost Version 6.6.1 Updates as on 30/03/2012

DBAnalyzer (30/03/2012)

Patches for Version 6.6.1 (30/03/2012)

Frequently Asked Questions (30/03/2012)

ECS for Salary Credits (30/03/2012)


Source :

Software Development Centre
O/o the Chief Postmaster General
Tamilnadu Postal Circle
Chennai - 600002
Phone: 044-65850861

Definition of “Permanent Absorption” in PSU etc

The Department of Personnel and Training (DOPT) has decided to  introduce a new clause regarding “Permanent absorption” in the CCS (Leave) Rules vide Notification dated 28.03.2012.  As per the new amendment, the term ‘permanent absorption’ used in rule 39-D of CCS Leave Rules, shall mean the appointment of a Government servant in a Public Sector Undertaking or an Autonomous Body, for which he had applied through proper channel and resigns from the Government service to take up that appointment.

Complete text of DOPT Notification dated 29.03.2012  is reproduced below :

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi. the 28th March, 2012.

NOTIFICATION

GSR……., In exercise of the powers conferred by the proviso to article 309 read with clause (5) of article 148 of the Constitution and after consultation with the Comptroller and Auditor General of India in relation to the persons serving in the Indian Audit and Accounts Department, the President hereby makes the following rules further to amend the Central Civil Services (Leave) Rules, 1972, namely:-

I. (i) These rules may be called the Central Civil Services (Leave) (Amendment) Rules, 2012.

(2) They shall come into force on the date of theìr publication in the Official Gazette.

2. In the Central Civil Services (Leave) Rules, 1972, in rule 39-D. the following Note shall be inserted, namely:-

“Note.- The expression ‘permanent absorption’ used in rule 39-D shall mean the appointment of a Government servant in a Public Sector Undertaking or an Autonomous Body, for which he had applied through proper channel and resigns from the Government service to take up that appointment.”

F. No.13026/3/2011-Estt.(L)

Sd/-      (Mamta Kundra)
Joint Secretary to the Govemment of India

Courtesy : http://www.gconnect.in/